Asset Planning Clerk

• Supporting the Corporate Asset Planning Division of the Capital Planning and Corporate Energy Department in two primary areas: the development and publication of the City's Corporate Asset Management Plan, along with related reports, data and survey's, and the Corporate Grants Program.
• Supporting a number of special project and administrative and financial functions that support all of the divisions of the Capital Planning and Corporate Energy Department.
• Maintaining database information related to the City's infrastructure assets, ensuring that information is complete and follow up on outstanding items.
• Ensuring consistency in AMP data, including formatting, grammar and calculations.
• Maintaining the Corporate Grants Program information and systems, including application status, reporting requirements, upcoming deadlines, claims status, cashflow, etc. and for the preparation of monthly, quarterly, and annual statistics and reports for Senior Management review.
• Researching available grant opportunities and developing summary documents for distribution to Asset Coordinators.
• Coordinating and scheduling meetings with departmental staff across all areas and levels of the organization, taking minutes and ensuring action items are followed up on.
• Entering departmental reports (CAO, CAOP) into and for monitoring workflow.
• Managing the Docusign process for all Corporate Grant documents, including application, transfer payment agreements, claims, and other related documentation.
• Supporting the publication of the Corporate Asset Management Plan, along with all required updates and annual reporting needs, including the preparation of graphic and statistical information, including the visual presentation of AMP data
• Inputting accounts payable vouchers, purchasing documents, and provides backup support for the Corporate Utilities pre-authorized payment process.
• Providing administrative and clerical support to the Executive Director of Capital Planning and Corporate Energy, along with support to the Corporate Energy Initiatives and Capital & Reserves divisions of Asset Planning.
• Maintaining the Grants inbox, contact lists, distributes communication as required and liaising/responding to both internal and external inquires.
• Maintaining content on the internal dashboard site and external website for the Department.
• Will perform Occupational Health & Safety duties as outlined in the Corporation's Health and Safety Program.
• Will perform other related duties as required.

• Must have a two (2) year post secondary school Diploma in Business Administration, Finance, or Data Management.
• Must have over one (1) year of work experience in a professional office environment in roles involving data management, reporting, and administrative coordination.
• Must have proven oral and written communication skills.
• Must have excellent interpersonal skills and the ability to work with minimum supervision.
• Should have knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with the work.

NOTE:

• Only those applicants selected for an interview will be acknowledged
• We offer a smoke-free office environment
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
• The Corporation of the City of Windsor is an Equal Opportunity Employer.

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.