Administrative Assistant

About us

Nashville Organized for Action and Hope (NOAH) is a nonprofit in Nashville, TN. We are professional, agile, innovative and our goal is to build a powerful community with nonprofit, union and religious organization members to take on social justice issues.

Our work environment includes:

• Modern office setting
• Growth opportunities

Duties:

GENERAL ADMINISTRATIVE SUPPORT

• Provide direct support to the NOAH Office, task forces, and other NOAH structures, coordinated through the Organizing Director
• Purchase/Order office supplies; Prepare meeting materials, copies, etc.
• Answer and direct phone calls and email communications
• Prepare and distribute materials for monthly Board and Executive Committee meetings, and NOAH public meetings
• Maintain hardcopy and electronic filing system
• Monitor office equipment and arrange needed maintenance and repairs
• Provide general support to visitors

DATABASE AND MEMBERSHIP INFORMATION

• Track meeting attendance for all NOAH meetings; Maintain Every Action database, recording contact information and resolving discrepancies
• Process Membership forms for NOAH Member organizations
• Maintain records for NOAH board representatives from member groups

COMMUNICATIONS

• Draft eblasts using Every Action system
• Generate mailings using data exported from Every Action
• Post messages on Facebook, Twitter, Instagram
• Create flyers and graphics (Canva or other program desired)
• Set up Zoom meetings, webinars, Facebook Live, and other platforms
• Assist with content of NOAH website (WordPress knowledge desired)

FINANCES AND FUNDRAISING

• Ensure consistency between QuickBooks data and Every Action donor transaction data
• Track funding deadlines (e.g., federal and state reporting, grants) and ensure they are met
• Assist staff in fundraising events and grant-writing

FLEXIBILITY

• Other duties as assigned
• Attend Monthly Membership Meetings as well as occasional meetings at night or on weekends.

Requirements

• Proven administrative assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and oral communication skills
• Strong organizational and planning skills
• Proficiency in MS Office: Word, Excel, Outlook
• Unconscious bias or implicit bias training required, to be completed in 6 months after hire.
• Commitment to NOAH's Mission: To build a powerful coalition of faith-based and community organizations so their constituents gain a real voice in public affairs and community issues.

Desirable Skills

• Familiarity with Mac operating system and QuickBooks Online
• Familiarity with Every Action database management system and Voter Activation Network
• Familiarity with social media and graphics programs (preferred)

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Health savings