Studio Operations Manager

About Us
StudioLaBeaute is a boutique soft furnishings studio in East York, ON (M4B 1Z5). We are professional, innovative, and bold, creating world-class custom furnishings while celebrating our local roots.

Our Work Environment Includes:

• Modern office and open studio
• Relaxed, collaborative atmosphere
• Casual work attire

Job Summary
We are seeking a full-time Studio Administrator to manage procurement, project coordination, and office operations. This is a hands-on role focused on vendor relations, materials management, and financial administration, including QuickBooks.

This position is ideal for someone experienced in office operations, procurement, and bookkeeping, who enjoys working in a creative studio environment and contributing to high-end residential and commercial projects.

Key Responsibilities

Procurement & Vendor Management:

• Source, order, and track materials and supplies from vendors
• Maintain accurate vendor contacts, pricing, and order histories
• Receive, verify, and label materials for projects
• Manage timelines for materials and production to ensure on-time delivery

Financial & Office Administration:

• Process new orders, create work orders, issue invoices, and input data into management software
• Manage deposits, final payments, and accounts using QuickBooks
• Handle basic accounting tasks such as expense tracking, reconciliations, and reporting
• Maintain accurate project and financial records

Project Coordination:

• Monitor ongoing projects and production schedules to ensure deadlines are met
• Coordinate installation schedules and logistics with vendors and clients
• Assist with client communications and order updates

Web & Marketing Support (Optional/Nice-to-Have):

• Update the company website (Squarespace) with new projects and events
• Support social media and newsletter content as needed

Experience & Qualifications:

• Minimum 2 years of experience in administration, procurement, or office operations
• Strong QuickBooks experience is essential
• Excellent organizational and multitasking skills
• Detail-oriented and able to manage multiple priorities independently
• Experience in design, textiles, or interior design is a plus but not required

Required Software Skills:

• QuickBooks
• AutoCAD / SketchUp / Adobe Suite a plus, but optional

Why Join Us?
This is a long-term opportunity for a highly organized, experienced administrator to play a critical role in a growing, creative studio. If you enjoy managing vendors, finances, and operations while supporting a boutique design business, this role is for you.

Job Type: Full-time

Pay: From $56,000.00 per year

Benefits:

• Casual dress
• On-site parking

Education:

• Bachelor's Degree (preferred)

Experience:

• Front desk: 2 years (preferred)
• Administrative : 3 years (required)

Language:

• English (preferred)

Work Location: In person