Proposal Coordinator

The industry leader in play and recreation products has an opening for a detail-oriented, organized, and proactive Proposal Coordinator in Calgary, Alberta. This is an in person position only, and remote work is not available.

As a key member of our proposal team, you will help ensure fast, accurate, and professional submissions by supporting Territory Managers with:

Proposals & Tenders

• Prepare complete proposal packages and tender submissions
• Review RFP documents and help determine required formats and documentation
• Conduct daily tender searches for opportunities and addenda
• Assist in assembling proposals using company templates and checklists
• Review proposals for accuracy, completeness, formatting, and quality

Sales Support

• Prepare quotes, add-ons, and direct-request pricing
• Assist Territory Managers with client documents, follow-ups, and updates
• Support both direct inquiries and non-direct bid packages
• Maintain organized file systems and ensure all documents are current and accessible

Tracking, Communication & Coordination

• Update HubSpot CRM with project status, deadlines, and client interactions
• Assist with project trackers and RFP tracking sheets
• Request COI or bonding documentation when required
• Coordinate post-award documents and prepare internal debrief summaries
• Collaborate closely with marketing to keep proposal materials up to date
• Support the opposite region (East/West) when workloads shift or deadlines require teamwork

Desired Skills and Experience:

• 2–3 years of administrative, proposal, or sales support experience
• Strong writing skills and excellent attention to detail
• Proficiency with Google Suite and Microsoft Office (especially Excel)
• Experience with HubSpot CRM (asset but not required)
• Strong organizational skills with the ability to handle multiple deadlines
• Self-motivated, reliable, and thrives in a fast-paced environment
• Comfortable working in a small, collaborative office setting
• Ability to adapt quickly to changing priorities and respond with urgency when needed

We are looking for someone who:

• Loves checklists and thrives in a "get-it-done" environment
• Is proactive, reliable, and energized by supporting others
• Can juggle multiple projects and deadlines across different time zones
• Enjoys working in a small, collaborative office environment
• Takes pride in producing polished, high-quality submissions

Park N Play Design will give the successful candidate extensive training. Our company offers a competitive compensation package as we are looking for the right fit for this long-term position.

Please note that only qualified candidates will be contacted for an interview.

About our Company

In the last 20+ years, Park N Play Design has become one of the leading park and recreation equipment suppliers in Canada. Here in Park N Play, we are proud of our reputation as being a "one stop shop" for all park and playground needs. Even more so we are proud of our capacity to fulfill those needs and we specialize in:

• Playground Equipment
• Playground Surfacing
• Playground Installation
• Site Amenities
• Shelters and Shade Structures
• Dog Park Equipment
• Splash Parks
• Indoor Play Spaces
• Bike Parks, Pump Tracks, Skate Parks
• Outdoor Fitness Equipment

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• Wellness program

Application question(s):

• Do you have reliable transportation? Public Transit is not available.
• Do you have any experience writing and preparing proposal packages? Please provide some details.

Education:

• DCS / DEC (preferred)

Experience:

• Administrative: 2 years (required)

Work Location: In person