Office Manager

Olive Tree Exteriors is looking for a highly organized Office Manager / Executive Assistant to help keep our business running smoothly. This role supports the owner directly and ensures our schedules, Jobber system, communication, and administrative tasks stay organized and up to date.

If you enjoy structure, checklists, and organizing details — we want you.

Your job is to keep the company organized behind the scenes so the owner and crews can focus on production and customer service.

Responsibilities

• Manage and organize Jobber (leads, jobs, status updates, notes)
• Handle customer communication, booking calls, reminders, and follow-ups
• Keep the owner's schedule, inbox, and reminders organized
• Prepare payroll hours for the bookkeeper
• Send job confirmations, welcome emails, and review requests
• Organize project files, photos, documents, and receipts
• Coordinate scheduling and logistics for jobs and crews
• Provide light bookkeeping support (sending info, tracking items)
• Keep daily operations flowing smoothly and proactively flag issues

Requirements

• Extremely organized and detail-oriented
• Strong written and verbal communication skills
• Tech-savvy and able to learn software quickly
• Reliable, proactive, and self-managed
• Experience with Jobber is an asset
• Previous office/admin experience preferred

Details

• Hours: Full-time or strong part-time
• Pay: Competitive and based on experience
• Location: Port Elgin (Hybrid — mostly remote with some in-office work)

Job Type: Part-time

Pay: $18.00-$25.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Work from home

Work Location: Hybrid remote in Port Elgin, ON