Receptionist

Overview
We are seeking a professional and organized Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, ensuring a welcoming and efficient office environment. This role requires excellent communication skills, strong organizational abilities, and proficiency with various office management tools. Experience with multi-line phone systems, Microsoft Office, and data entry is essential. Bilingual skills are a plus to assist diverse clientele. The Receptionist will play a key role in maintaining smooth daily operations and supporting administrative functions across departments.

Duties

• Greet visitors and clients in a courteous and professional manner at the front desk
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately
• Schedule appointments, manage calendars, and coordinate meetings using Google Workspace or Microsoft Office tools
• Perform data entry, filing, and maintain accurate records using QuickBooks or other office management software
• Handle incoming and outgoing correspondence, including emails and mail distribution
• Support office management tasks such as proofreading documents, organizing files, and maintaining office supplies
• Provide exceptional customer service by addressing inquiries promptly and professionally
• Assist with bookkeeping tasks as needed, including basic bookkeeping using QuickBooks or similar software
• Maintain a tidy reception area to promote a welcoming environment

Experience

• Prior office experience or clerical experience is preferred
• Familiarity with front desk operations and administrative support roles
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with multi-line phone systems and customer support is highly desirable
• Bilingual abilities are advantageous to communicate effectively with diverse clients
• Strong organizational skills with attention to detail and time management capabilities
• Excellent phone etiquette, typing skills, and computer literacy are essential for success in this role
• Previous experience in medical or dental receptionist roles is a plus but not required
• Personal assistant or office management experience can be beneficial for handling calendar management and administrative duties

Job Type: Full-time

Pay: $ $23.00 per hour

Expected hours: 40 per week

Work Location: In person