Full-Time Junior Personal Assistant

The Role

An
UHNWI family is looking for a full-time Junior Personal Assistant to assist with her home in Downtown Philadelphia
. The principal spends approximately two weeks per month in the apartment (her schedule is known 6 months in advance (but is subject to change)).

The Personal Assistant is
responsible for keeping the home tidy and organized, supervising all housekeeping and laundry
, and
ensuring all systems and items in the home are in good working order prior to her arrival
,
working with vendors
/
maintenance for repairs
. Personal Assistant also assists with
calendaring, organizational projects
, and
errands
as needed.

The Personal Assistant must be flexible when the principal is in-residence
. Ideal candidates will be
discrete, have great attention to detail, be naturally helpful, and looking for a long-term role with growth opportunity.

Job Title
: Full-Time Live-Out Junior Personal Assistant (hybrid)

Reporting to
: The Principals and the Family Office

Location
: Downtown Philadelphia, PA (on-site in their residence and part remote; no travel outside of Philly required)

Hours
: Monday through Friday, business hours, guaranteed 40 hours per week; must be flexible when the principals are in-residence for evenings, weekends, or holidays may be requested with advance notice.

Salary
: $80k - $90k/year, DOE, plus yearly discretionary increase and bonus

Benefits
: Medical, dental, vision, retirement, PTO, sick days, main federal holidays, and parking reimbursement per diem at the local garage.

The Family:
One primary female principal (who visits two weeks per month), and one male principal and two dogs who visit on occasion, newborn baby coming in February 2026; childcare will be handled separately.

The House
: 1,500 sq. ft. apartment in a doorman building, 2 bedrooms, 2.5 bathrooms

The Staff:
Remote family office; no other staff on the property. Coordinate with local housekeepers/dogwalkers as needed; oversee vendors.

Key Responsibilities*

Please find the primary responsibilities outlined below:

*Please note the list below is not exhaustive.

General Administrative

• Coordinate household and personal calendars; plan schedules and manage appointments with flexibility for changes.
• Collaborate with the Principal's personal assistant to align diaries and commitments.
• Oversee organizational projects and household maintenance schedules.
• Support ad hoc projects and complete tasks with diligence as needed.

Property Management

• Ensure the property (indoor and outdoor) is consistently clean, organized, and well maintained; provide light tidying (emptying dishwasher, descaling coffee makers, removing trash/recycling) and supervise deep cleans by housekeepers.
• Source, manage, and maintain strong relationships with suppliers (e.g., housekeeping, pest control, dry cleaning, maintenance, grocery delivery, and other vendors).
• Provide basic laundry support, including washing, folding, and putting away clothing.
• Iron sheets and clothing as needed, ensuring a polished and well-kept presentation.
• Maintain organized pantry, fridge, wardrobes, and linen storage, ready for the principal's arrival.
• Negotiate, document, and monitor maintenance contracts; maintain an up-to-date supplier list.
• Oversee deliveries, maintenance, and renovation projects, keeping the principal informed of any repairs or purchases beyond staff scope.
• Track project progress to ensure timelines, quality, and budget expectations are met.
• Maintain household manuals and ensure consistent standards across properties.
• Keep the property "guest ready" at all times by conducting walkthroughs, ensuring equipment is functional, stocking supplies and groceries, and managing seasonal maintenance needs.
• Supervise household staff (scheduling, payroll, hiring, grievances, holiday cover) and liaise with staff on the principal's behalf when required.
• Foster positive relationships with family and staff, becoming a trusted point of contact.
• Organize and assist with event planning, including holiday and décor setup/takedown.
• Maintain plants and floral arrangements, coordinating regular vendor refreshes.

Family Support

• Handle personal shopping, errands, and ordering household supplies; monitor deliveries, returns, and expiration dates.
• Coordinate bookings for travel, dining, cultural, and entertainment activities; provide gift and event suggestions.
• Track and remind the family of key dates (birthdays, anniversaries, medical appointments, etc.).
• Maintain family supplier and emergency contact lists.
• Assist with pet care, including scheduling dog walkers, grooming, and veterinary visits.
• Sort and organize incoming mail; manage petty cash and maintain expense records.

Asset Maintenance & Oversight

• Maintain an accurate inventory of household assets (both on site and in storage), including furnishings, equipment, and vehicles.
• Schedule and track routine maintenance (e.g., car washing, oil changes, seasonal service) and ensure all assets remain in optimal condition.
• Conduct regular vehicle checks (starting, fluids, battery, tire pressure) and coordinate professional servicing as required.
• Keep detailed records of asset upkeep and ensure timely follow-up on maintenance needs.
• Document and facilitate donation of assets to charitable organizations.

Travel

• Oversee property set up prior to principal's travel, ensuring the residence is fully prepared with ordered supplies, briefed staff, and unpacked suitcases.
• Anticipate needs to create a seamless arrival experience for the principal and family.
• Coordinate with household staff and vendors to guarantee readiness across all aspects of the property.

Requirements

• Strong command of English with excellent written and verbal communication skills.
• Must have a valid driver's license, must have own vehicle, and must have a clean driving record.
• Legal authorization to work in the United States.
• Local candidate with an easy, reliable commute.
• Minimum of 3-5 years' experience in a similar role as a personal or executive assistant supporting HNW or C-suite level executive.
• Comfortable working with dogs and assisting with their care.
• Tech-savvy and confident using modern communication and organizational tools.
• Must be happy to be COVID, TDAP, and Flu vaccinated.
• Excellent references from current and previous employers.
• Willingness to undergo background (criminal and driving) checks.
• Agreement to sign confidentiality and non-disclosure agreements prior to employment.