Athletic Director

Description
Job Description

POSITION: Athletic Director

REPORTS TO: Manager – Student Enrichment

POSITION TYPE: 11-month employee

START DATE: 25-26 School Year

COMPENSATION: $61,500 - $76,468

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing driven, team-oriented culture.

Some Quick Stats About Us

• 19,300+ Students
• 2,200+ Team Members
• 15 Secondary Campuses
• 11 Elementary Campuses
• 92% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 90% Students Who Are Accepted to a 4-Year University
• 88% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston's city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.

THE ROLE

When you join the YES Prep team, some of the exciting work and responsibilities will include:

Program Management

• Manage and evaluate all full and part-time athletic staff members including assisting in the hiring, disciplining or exiting of all athletic staff members in accordance with YES Prep and/or HCAL requirements.
• Prepare and manage a master sports calendar complete with all athletic events/games, departure times, practices, etc.
• Manage compliance for all stakeholders in athletics including but not limited to: up-to-date physicals, Concussion Acknowledgement, Sudden Cardiac Arrest, League Acknowledgement of Rules, and Steroid Agreement.
• Manage the compliance and campus athletic websites
• Develop and positive and engaging relationship with parents
• Enforce and implement all rules and policies pertaining to the HCAL, YES Prep Public Schools, and any other organization in which athletic teams might participate.
• Facilitate completion of administrative duties for school's athletic program
• Collaborate with members of the campus team to increase campus culture, safety and belonging
• Build an athletic environment that is safe, supportive and of high standards

Administrative and Strategic Tasks

• Prepare and manage a master budget
• Be well versed in the procurement process and how to submit requests from budget
• Coordinate program fundraising (if appropriate).
• Evaluate all athletic programs on an annual basis and make recommendations for improvement to the principal.
• Develop priority plans for the year utilizing resources such as SharePoint, RACI charts and SOPs
• Provide administrative direction and oversight for all athletic programs and activities.
• Coordinate athletic recognition and rewards
• Attend and supervise all home athletic contests.
• Provide a safe and compliant venue for all home games
• Submit official game report sheets to accounts payable department in a timely manner.
• Create clear systems and structures for eligibility, communication and accountability for stakeholders.
• Teach approximately 1 to 2 classes of athletics.
• Create a communication structure for all stakeholders to provide information of the athletic program.
• Perform other duties as assigned by principal.

Coach Management

• Supervise, and develop full and part-time athletic staff members in the athletics program
• Complete weekly to bi-weekly check-ins with all coaches on the athletic staff
• Conduct observations of practices to ensure expectations are being met
• Ensure that coaches are executing systems of communication, accountability and academic support

Schedule Management

• Ensure that a master sports calendar complete with all athletic events/games, departure times, practices is indicated on the campus athletic website
• Schedule suitable competition for all non-district events/games.
• Confirm all athletic events/games and transportation requests prior to each athletic event/game
• Utilize transportation software to schedule all athletic trips in advance.
• Secure all officials/referees for all athletic contests and notify officials/referees of any and all changes in athletic calendar.
• Notify the proper stakeholders at least 24 hours in advance of any changes/cancellations in athletic calendar.
• Coordinate gym and athletic field use for practices and games and give final clearance for the use of either the gym or athletic fields.

Training Management

• Ensure all coaches have completed all league, state and school required coaching courses.
• Ensure Hourly employees are well versed in the time management protocol for payroll.
• Ensure all coaches are CPR/AED and first-aid certified and maintain all certifications as required by YES Prep and HCAL

Student Athlete Management

• Facilitate yearly collection of all necessary compliance document for student-athlete participation in athletics including but not limited to: up-to-date pre-participation physicals, Concussion Acknowledgement, Sudden Cardiac Arrest, League Acknowledgement of Rules, and Steroid Agreement documents through Rank One software.
• Schedule a pre-season team meeting to discuss expectation, policies and procedures for all student-athlete participants, their families, coaches, and staff.
• Collect and maintain on file all documents signed by both student-athlete and parent/guardian.
• Hold student athletes accountable for the expectations of the athletic program

THE PERSON

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:

THE MUST HAVES

• Bachelor's Degree from an accredited four-year educational institution
• Minimum of two to four years of athletic program management
• History of positive relationships with key stakeholders
• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Demonstrated ability to work on a team
• Ability to juggle multiple tasks and initiatives at once
• Ability to maintain emotional control under stress
• Ability to conduct self in a professional manner at all times
• Frequent prolonged and irregular hours of duty, including evenings and weekends

EVERY OPPORTUNITY STARTS WITH A YES

Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it's the future of public education—it's an opportunity to say, "Yes, you can

THE PERKS

• Compensation – This position is an exempt, salaried position; salary offers commensurate with experience.
• Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings