Executive Personal Assistant

Overview
We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to a senior executive. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a wide range of administrative tasks with professionalism and enthusiasm. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and deliver outstanding support.

Duties

• Manage and maintain detailed calendars using Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently.
• Coordinate and organize events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled seamlessly.
• Handle correspondence via phone calls, emails, and other communication channels with excellent phone etiquette and professionalism.
• Prepare, proofread, and transcribe documents, reports, presentations, and correspondence with accuracy and attention to detail.
• Organize files, records, and important documents.
• Coordinate personal travel, events, and reservations.
• Support household-related tasks such as coordinating vendors, repairs, or services
• Run personal errands and manage requests as they arise.
• Provide personal assistance by managing confidential information discreetly while supporting daily personal needs of executives.
• This position will primarily take place in the home of the senior executive in Boise, Idaho; with his family present. Occasional travel to the main office in Meridian, Idaho may be required. Must be open to and able to pass a background check and have reliable transportation.
• Hours may vary, open availability is a must.

Skills

• Proven experience as an executive administrative assistant or personal assistant with strong organizational skills.
• Excellent typing speed combined with transcription skills for accurate documentation.
• Strong event planning abilities for coordinating meetings, travel arrangements, and special events.
• Effective project coordination skills to manage multiple priorities simultaneously while meeting deadlines.
• Superior communication skills including phone etiquette and customer service experience to interact professionally with internal teams and external contacts.
• Demonstrated office experience with clerical tasks such as filing, data entry, proofreading, and office supply management.
• Experience with children is a bonus. May be required to assist in transporting to and coordinating activities when requested.

Pay: $50, $60,000.00 per year

Work Location: In person