Administrative Technician

Requisition ID:

47800

Work Location:

Public Utilities - Municipal Center

Pay Range:

G.18, $40, $62,795.20

Starting Salary:

Minimum of the Pay Range

Work Schedule:

Part Time Hours/Wk:

Job Open Date:

11/24/25

Application Deadline:

12/2/25

Job Duties:

The Department of Public Utilities-Technical Services is seeking an experienced Administrative Technician

Dutieswill include but not be limited to:

• Assist one division manager, 8 divisional supervisory staff, and 21 additional staff members with a variety of technical and administrative tasks. Schedule meetings for management level staff and conference rooms. Record meeting minutes on a bi-weekly basis of highly confidential and technical nature.
• Work with limited supervision in development of daily priorities, tasks, scheduling meetings, project management, development of training materials and training employees, and reoccurring division analysis.
• Prepare memorandums, forms, reports, presentations, and flows using Microsoft Word, Excel, PowerPoint, SharePoint, Teams, and Power Automate. Develop and maintain standard operating procedures, job aids, and templates for division and department use. Update and maintain Admin SharePoint sites.
• Coordinate with IT for various divisional requests including purchasing software applications, IT service requests, and equipment purchases.
• Act as the only divisional representative for HR, Payroll & Finance, HR Training & Development, & Department Recognition.
• Coordinate preparation of the divisional budget, provide supporting documentation for budget requests and any justifications for budgetary requirements. Review divisional budget on monthly basis to view available funds and track all divisional spending. Research discrepancies or inaccuracies in budget report. Report any overages or discrepancies to the division manager and provide solutions when overages are apparent.
• Order office supplies, technical equipment, and furniture (scanners, kiosk printer/scanner, furniture). Prepare purchase requisitions. Receive items and reconcile purchases in Oracle.
• Coordinate with HR on all hiring, create all hiring requisitions, and manage all requisitions from listing to hiring, tasks include conducting interviews, creating offer letters, creating and process new hire paperwork, and conducting employee onboarding for the Technical Services Division; training and development, performance management, policy and procedural updates, and employee relations issues.

Official City Job Description:

Working Conditions:

Minimum Requirements:

MINIMUMS: Requires any combination of education (above the high school level) and/or experience equivalent to (4) four years in fields utilizing the required knowledge, skills, and abilities. SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Additional Requirements:

DMV Transcript: Not Required
CDL: Not Required

DOT History:

CPS Check: Not Required
Physical: Not Required

Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required

Attachments Required:

Preferences:

Proficiency in advanced functions of Microsoft Office products such as Word, Excel, PowerPoint, SharePoint and PowerPoint
Experience with Adobe Acrobat
Experience with web content management
Experience with basic payroll functions
Experience working with management level staff
Experience in providing customer service
Experience reviewing and preparing correspondence
Experience reviewing and preparing reports
Experience interpreting statistical data and compiling into spreadsheets, charts and graphs
Familiarity with the Virginia Public Procurement Act
Familiarity with the City of Virginia Beach Purchasing Guidelines
Experience dealing with procurement issues
Experience with recording meeting notes
Experience scheduling appointments and arranging meetings
Experience establishing and maintaining databases, spreadsheets and other desktop applications
Experience with basic human resources functions

Special Instructions:

• Please complete the application in its entirety and include your resume if required by the posting.
• Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
• You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.

VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement