Executive Assistant

We are seeking an Executive Assistant to join our growing organization in a new role for our business. You will be responsible for providing high quality, timely executive assistance to a group of Executive leaders.

You will perform tasks that require a significant level of trust and self-discipline/confidential discretion. Responsibilities will include moderate to advanced difficulty requiring excellent clerical skills in multiple areas. A successful candidate will have skills with software systems, Microsoft suite, presentations, and written and verbal communication. Depth of knowledge related to reporting and data analysis will be helpful.
There may be occasional support requests outside of typical business hours when supporting the leaders, particularly close to quarterly and group meetings. We provide all of your company equipment, including a work cell phone.

• Manage event planning and scheduling
• Manage calendars, appointments, and meetings for Segment Executives
• Prepare agendas, presentations, materials and other documents for executive meetings and events
• Create and maintain filing and other organizational systems
• Manage various memberships and ticket distribution
• Screen calls and correspondence in a professional and confidential manner
• Coordinate policy and process for company donations within CE&I
• Coordinate Segment team events
• Notarize and apply company seals on documents as requested
• Oversee maintenance processes for CE&I corporate office spaces
• Ensure policy and process for assigning and reserving space in CE&I office locations
• Reconcile credit cards for Executive Leadership
• Complete expense reports for Executive Leadership

• Five or more years' experience as an Executive Assistant supporting multiple executives, or 10+ years of directly related experience and/or training or equivalent combination of education and experience.
• Associates degree or equivalent from two-year college or technical school. A combination of education & experience will be considered in lieu of a degree.

Knowledge, Skills and Abilities Required

• Proficiency in Microsoft 365 Suite and navigating software systems that are relevant to the support of Segment Executive roles.
• Exceptional confidentiality, ability to respectfully handle and resolve conflict, and demonstrated courtesy and professionalism with all levels of the organization.
• Ability to stay extremely organized and successfully navigate competing priorities, strategic shifts, and organizational change.
• Write reports, business correspondence, and policy and procedure manuals.
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public.
• Common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Deal with problems involving several concrete variables in standardized situation.
• Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company's Zero Injury principles.

What's in it for You

Financial Wellbeing

• Compensation is anticipated between $31.02-$40.00 /hour, commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending