Construction Administrator

We're looking for a proactive, organized Administrator to join a busy engineering and construction office at Fort Polk. In this role, you'll be the first point of contact for visitors and callers, while providing essential administrative support to keep operations running smoothly. If you're detail-oriented, friendly, and ready to learn, we want to hear from you.

Key Responsibilities:

• Serve as receptionist: answer incoming phone calls, direct calls to the appropriate staff members, and take clear messages when necessary.
• Greet all visitors, clients, and contractors in a professional, welcoming manner; ensure guests are signed in and directed appropriately.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies inventory and place orders as needed.
• Assist with filing, scanning, and organizing project documents and correspondence.
• Support the preparation of reports, spreadsheets, and presentations as requested by senior staff.
• Schedule and confirm appointments, site meetings, and conference room bookings.
• Help maintain a tidy, safe, and organized office environment.
• Perform data entry, update contact lists, and assist with document control tasks.
• Coordinate with vendors and service providers for office maintenance needs.
• Provide general admin assistance to project managers and other team members as required.

Qualifications & Skills:

• Previous experience in an office or customer service role preferred (construction industry experience is a plus, but not required).
• Confident, clear verbal and written communication skills.
• Good organizational skills and attention to detail.
• Comfortable using Microsoft Office (Word, Excel, Outlook).
• Ability to multitask and stay calm in a fast-paced environment.
• Positive attitude, willingness to learn, and team spirit.

Working Hours:
Standard office hours, Monday–Friday.