Administrative Project Coordinator

Posting Information

Department

SOM Clinical Research Alliance-

Career Area

Administrative/Clerical Support

Is this an internal only recruitment?

No

Posting Open Date

11/24/2025

Application Deadline

12/02/2025

Position Type

Permanent Staff (SHRA)

Position Title

Admin Support Specialist - Advanced

Salary Grade Equivalent

NC10 / GN08

Working Title

Administrative Project Coordinator

Position Number

Vacancy ID

P

Full-time/Part-time Permanent/Time-Limited

Full-Time Time-Limited

If time-limited, estimated duration of appointment

1 Year

Hours per week

40

Work Schedule

Monday- friday:8am-5 pm
Hybrid work schedule- Mon, Fri- work from home; Tu, Wed, Thurs- work from office

Work Location

CHAPEL HILL, NC

Position Location

North Carolina, US

Hiring Range

$45,700-$55,900

Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Position Summary Information

Be a Tar Heel

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

THIS IS A TIME-LIMITEDPOSITIONWITH AN ESTIMATEDDURATION OF 1 YEAR.

The SOM Clinical Research Alliance is engaged in the management of the AIDS Clinical Trial Group to Advancing Clinical Therapeutics Globally for HIV/AIDS and Other Infections (ACTG), a cooperative group funded by the National Institute of Allergy and Infectious Diseases (NIAID), and other collaborating NIH Institutes and Centers, as well as industry partners. The ACTG is an international, multicenter clinical trials network to advance therapeutics in HIV/AIDS, tuberculosis, and viral hepatitis. This operation requires coordination of a research and clinical trials infrastructure that includes the fields of virology, immunology, pharmacology, mycobacteriology, specimen banking, clinical trials design, clinical trials data management, and new drug and laboratory testing regulatory affairs. Additionally, as the direction of NIAID, the Network responds to emergent clinical research needs.

The Administrative Project Coordinator at the SOM Clinical Research Alliance supports the ACTG Network by providing administrative support and ensuring compliance with policies. The role requires excellent communication, organizational skills, and the ability to work independently and as part of a team. Key responsibilities include fulfilling daily administrative tasks in support of the ACTG Executive Director and Financial Manager, including calendaring, mass email communications, meeting material preparation, office supply management, and action item tracking.

In addition, the Administrative Project Coordinator will manage and monitor travel via Concur, assist with meeting logistics and coordinating domestic and international meeting preparation and travel for ACTG members (eg booking travel, coordinating meetings, processing reimbursements), reconcile travel expense reports, and collaborate closely with the Executive Assistant and Executive Director to ensure the smooth execution of in person and virtual ACTG Network meetings.

This position also involves tracking and analyzing financial and productivity data, setting up databases, and assisting with special projects as needed. The ability to maintain confidentiality and handle sensitive information with discretion is crucial for this role.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Required Qualifications, Competencies, and Experience

• Requires excellent verbal, written and interpersonal skills.
• Strong organizational skills to formulate and compete vigorous timelines.
• Must be able to make independent effective decisions in appropriate situations.
• Skill in working as part of a team and collaborating closely with co-workers and faculty on a variety of interdependent projects.
• Ability to maintain confidentiality and deal with sensitive information with discretion.

Preferred Qualifications, Competencies, and Experience

• Experience working in an academic medical center or university preferred
• Working knowledge of UNC Systems
• Knowledge of NIH Grants Policy Statement; Federal travel regulation.

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements

Evening work occasionally, Overtime occasionally