Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team This energetic role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff, customers and business partners alike. As an Administrative Assistant, you will be the backbone of daily administrative functions, demonstrating a proactive attitude, excellent communication skills, and a passion for creating an efficient workplace. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team dedicated to excellence.

Responsibilities

• Serve as the first point of contact with professionalism and warmth.
• Handle incoming calls with proper phone etiquette, answering questions when possible and directing inquiries to appropriate personnel.
• Manage calendar schedules and appointments using tools such as Salesforce and Microsoft Office, ensuring all commitments are organized and timely.
• Perform data entry tasks accurately using various computer skills, including proficiency in Microsoft Office, Salesforce and other online systems.
• Maintain organized filing systems—both digital and physical—ensuring easy retrieval of documents and records.
• Assist with bookkeeping duties such as invoicing, expense tracking, and basic QuickBooks entries to support financial accuracy.
• Support office management activities including ordering supplies
• Provide clerical support such as preparing correspondence.
• Offer customer service support by addressing inquiries promptly and professionally while maintaining positive relationships with clients and staff.
• Ensure compliance with office policies while fostering a welcoming environment.

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Salesforce or other CMS, and data entry software like QuickBooks.
• Strong multitasking abilities with effective time management skills to prioritize tasks efficiently.
• Exceptional communication skills paired with professional phone etiquette.
• Demonstrated ability to handle sensitive information discreetly with high attention to detail—proofreading skills are essential.
• Customer service experience that reflects patience, clarity, and problem-solving capabilities.
• Join us in creating an organized, welcoming environment where every detail counts This role is perfect for motivated individuals eager to grow their administrative expertise while making a meaningful impact on our team's success.

Job Type: Part-time

Pay: $ $21.00 per hour

Expected hours: 25 per week

Work Location: In person