Office Manager

About the Role

We're seeking a tech-savvy Office Manager with strong Executive Assistant capabilities to join our team. This role is perfect for someone who thrives in a fast-paced digital environment, leverages AI tools to work smarter, and has a natural affinity for numbers and organization. You'll be the operational backbone of our office while providing high-level executive support.

Key Responsibilities Executive Support

• Provide comprehensive administrative support to executive leadership
• Manage complex calendars, scheduling, and meeting coordination
• Prepare reports, presentations, and correspondence with exceptional attention to detail
• Coordinate travel arrangements and process expense reports
• Act as gatekeeper and liaison between executives and internal/external stakeholders

Office Management

• Oversee daily office operations and ensure seamless workflow
• Manage vendor relationships, contracts, and office supply inventory
• Coordinate office events, team meetings, and company gatherings
• Maintain organized filing systems (both digital and physical)
• Implement and optimize office procedures and systems

Financial & Data Management

• Track and reconcile office expenses and budgets
• Process invoices, purchase orders, and financial documentation
• Maintain accurate records and databases with strong numerical accuracy
• Generate reports and analyze operational metrics
• Assist with budget planning and forecasting

Technology & AI Integration

• Leverage AI tools (ChatGPT, automation platforms, workflow tools) to enhance productivity
• Implement and manage digital systems for scheduling, project management, and communication
• Troubleshoot basic technical issues and coordinate with IT support
• Stay current on emerging technologies and recommend efficiency improvements
• Create and maintain digital documentation and knowledge bases

Required QualificationsTechnical Skills

• Advanced computer proficiency across Google Workspace
• Fast, accurate typing (75+ WPM preferred)
• Experience with AI tools (ChatGPT, Notion AI, automation platforms)
• Proficiency with project management software (Asana, , ClickUp, or similar)
• Strong Google Sheets skills including formulas, pivot tables, and data analysis
• Comfortable learning new software quickly and adapting to technology changes
• Website updates and email campaign monitoring

Core Competencies

• Exceptional organizational skills with ability to manage multiple priorities simultaneously
• Strong numerical aptitude and attention to detail with financial data
• Excellent written and verbal communication skills
• Proactive problem-solver with a solutions-oriented mindset
• High level of discretion and confidentiality
• Ability to work independently with minimal supervision

Experience & Education

• 3-5 years of experience in office management, executive assistant, or similar role
• Demonstrated track record of implementing efficient systems and processes

What Makes You Stand Out

• Experience automating workflows and creating efficiency through technology
• Background in data analysis or financial reporting
• Proven ability to anticipate needs and take initiative
• Experience supporting C-level executives
• Familiarity with CRM systems and database management
• Track record of optimizing operations in a growing company

What We Offer

• Professional development opportunities
• Collaborative, innovative work environment
• Competitive salary based on experience
• Comprehensive benefits package
• Opportunity to shape operational systems and processes

Pay: $40, $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person