Executive Assistant II

Requisition ID:
Locations: Charlotte
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Job Overview
The Executive Assistant II directly supports a member of the ELT and may also respond to, or support requests from senior level leaders or by related initiatives. Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. Specific duties may vary considerably depending upon the assigned area of accountability and scope of responsibility as assigned by their leader(s). This position may serve as a key backup to other Administrative Assistants.

*Duties & Responsibilities *

• Manages the calendar and email management of a member of the Executive Leadership Team. Completes expense reports, composes and prepares correspondence. Arranges complex and detailed travel plans, itineraries and agendas. Compiles documents for meetings.
• Coordinates internal and external meetings and special events for facility and business partners (research, scheduling, catering, set up, etc.) and external organizations as required. Budget management responsibilities for group events.
• Coordinates scheduling of business activities, travel arrangements, prepares correspondence, assists with confidential matters and performs research for special projects as assigned.
• Negotiates prices with third party vendors, manages an event budget, develops and oversees the process for large group meetings within parameters.
• Prepares reports including expense reports, invoices for