District Senior Buyer

JobID: 2561

Position Type:
Admin - Facilitator Level/Buyer

Date Posted:
12/8/2025

Location:
Purchasing

Professional Compensation Plan
Pay Grade 3 - Mesquite ISD - Compensation Plans
Shift Type: Full-Time
Wage/Hour Status: Exempt
Reports To: Director - Purchasing
EMPLOYMENT BEGINS: As soon as possible

PRIMARY PURPOSE:

• Responsible for the preparation and administration of complex purchases of goods and services and professional services in support of District operations.
• Reviews complex requisitions and contracts, administers procurement processes, and acts as a buying team lead for major procurements.

QUALIFICATIONS:
Education/Certification:

• High School Diploma or GED required
• Bachelor's Degree in a business related field preferred
• TASBO or other Procurement Certification preferred.

EXPERIENCE:

• A minimum of three to five years of purchasing experience preferably in a Texas public school district or public agency. Experience with competitive procurement and contract management required.

SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of public procurement laws, including TEC §44.031, federal purchasing (EDGAR) and ARM17 Regulations, and applicable state/local policies.
• Strong communication skills with the ability to maintain effective working relationships with internal customers and the vendor community.
• Knowledge of School District purchasing practices and procedures.
• Advanced skill in operating standard (word processing, spreadsheets, etc.) software applications.
• Proficiency with enterprise financial software (e.g. Tyler Munis, Skyward, Oracle), and IonWave or other electronic bidding systems.
• Knowledge of and skill in applying advanced purchasing tools and techniques.
• Skill in developing and preparing specifications and scopes of work.
• Ability to train and support campus/department staff on purchasing procedures.

MAJOR RESPONSIBILITIES AND DUTIES:

• Conducts negotiations, reviews and prepares contracts, and provides administration of on-going contracts. Acts as primary cross-function procurement support in planning and equipping new schools and/or buildings.
• Identify complex district requirements and campus/department needs, including: requirements for educational equipment and supplies, school and office furniture, maintenance and repair items and professional services.
• Collaborates with end users to develop specifications and scopes of work; determine methods of procurement and issue complex solicitation documents in compliance with District policies and State procurement laws.
• Review vendor responses for compliance with solicitation requirements, perform pricing analysis and recommend contract awards that result in best value procurements for the District.
• Review, revise and approve purchase requisitions and assist in issuance of District purchase orders and contracts.
• Act as liaison between vendors and District personnel, interpret and clarify contract provisions, procurement processes and legal responsibilities to ensure overall conformance and compliance with State Law and District policy.
• Receive requisitions and analyze each for quantity, specifications and delivery requirements.
• Investigate, develop and maintain records of supply sources, prices, specifications and requirements to assist in the proposal process.
• Prepare competitive solicitation documents to include specifications, advertising, vendor list and bid opening date.
• Ensure all procurements meet thresholds and documentation standards for state, federal and ARM 17 compliance.
• Evaluate vendor performance relative to product acceptability and vendor service and make vendor selections and/or recommendations for award.
• Receive and analyze quotations by mail, fax or telephone or received electronically through the District's electronic bid system.
• Track contract expirations, renewals, and extensions; maintain organized contract files.
• Coordinate major planning categories in order to establish proposal timetables.
• Assist with development and improving district purchasing processes.
• Participate in professional development related to school business and procurement.
• Assist in audits, reporting and documentation requests.
• Perform other related duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• None

WORKING CONDITIONS:

Mental Demands:

• Writing routine reports and correspondence, financial reports, and other job related documents.
• Interpreting a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to meet deadlines from multiple assignment requests on a frequent basis.
• Calculating figures and amounts such as discounts, interests, and proportions.
• Communicating and working effectively with varied personalities while maintaining emotional control.

Physical demands/environmental factors:

• Intermittent walking, sitting and standing.
• Occasional warehouse/site visits to inventory merchandise and occasional lifting and/or moving of up to 25 lbs.
• Frequent use of computer and office equipment.
• Reaching with hands and arms frequently repeating the same hand, arm or finger motion.
• Seeing close work such as typed or handwritten material.
• Occasional travel within district and to statewide training or vendor sites.
• Occasionally working extended hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.