Executive Assistant/Paralegal

Job Title: Executive Assistant / Paralegal

Suite/Department: Administrative

Location: Austin

Reports To: CEO

Job Type: Full-Time

Date: December 1, 2025

Overview

We are seeking a highly organized, proactive, and detail-oriented professional to serve as our Executive Assistant/ Paralegal. This hybrid role supports executive leadership, manages daily office operations, and provides critical legal and administrative support. The ideal candidate is a strong communicator, thrives in a fast-paced environment, and can seamlessly shift between administrative, operational, and legal task

Key Responsibilities

1. Executive Assistant Duties

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare agendas, presentations, and documents for internal and external meetings.
• Draft, proofread, and edit correspondence and communications on behalf of executives.
• Project Management: Track deadlines, manage priorities, and ensure executive leadership is fully briefed and prepared.
• Provide administrative support to various departments/suites.
• Maintain confidentiality and handle sensitive information with discretion.
• Oversee daily office operations to ensure a professional, efficient, and well-functioning work environment.
• Manage office supplies, equipment, vendor relationships, and facility maintenance.
• Plan company meetings, events, and board meetings.
• Attend company meetings to accurately take notes and dispersing key takeaways/action items.
• Implement and improve office procedures, systems, and workflows.

2. Paralegal / Legal Support Duties

• Draft, review, redline, and organize legal documents including contracts (i.e. promissory notes, service agreements, statement of work agreements etc.), NDAs, resolutions, and corporate governance materials.
• Maintain legal files, document repositories, and compliance calendars.
• Assist with compliance efforts including regulatory filings, corporate registrations, and policy updates.
• Coordinate communication with external counsel and track ongoing legal matters.
• Support contract lifecycle management and ensure timely execution, filing, and tracking.

Qualifications

Required

• 3–7+ years of experience as an Executive Assistant/, Paralegal, or in a hybrid administrative/legal role.
• Strong understanding of contract terminology, legal documents, and compliance processes.
• Exceptional organizational skills with the ability to multitask and prioritize.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and judgment.
• Proficiency with productivity tools (Google Workspace, Zoho CRM/Projects.).

Preferred

• Experience supporting C-suite executives or senior leadership.
• Experience in a legal department, law firm, startup, or high-growth environment.
• Notary certification or willingness to obtain one.
• Familiarity with project management and contract management software, preferably Zoho.

Attributes

• Proactive problem solver with a "no task too small" attitude.
• Calm under pressure, adaptable, and resourceful.
• Able to anticipate needs before they arise.
• Strong attention to detail and organizational skills.
• Works with a high degree of accuracy and attention to detail.
• Team-oriented with a commitment to supporting company culture.

Job Type: Full-time

Pay: $52, $72,691.49 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending