Buyer

JOB DESCRIPTION

Buyer & Inventory Analyst

This document outlines the duties and responsibilities of STS Aviation Services Buyer & Inventory Analyst. Specific deliverables and metrics are developed based on the duties listed below.  This is a full-time office position at our Dorval location/Montreal.    Working hours are 8:00 am – 4:00 pm.  As a full time employee, the candidate will be able to participate in the employee benefit plan, after the probation period, which includes paid holidays, health, dental, and life insurance. 

The Buyer & Inventory Analyst reports directly to the Inventory Manager and works closely with the Operations staff at a corporate and station level to ensure we provide the right materials, at the right time, to the right people. The basic areas of responsibilities are listed herein:

1)    PURCHASING – RESPONSIBILITIES

Purchase Transactions/Accuracy – Issuance, receipt, validation

Learn Purchasing and inventory processes on BAAN and Quantum ERP systems.

PURCHASING TASKS

Generate regular purchase orders

Coordinate with suppliers

Arrange shipment pick-up

Create bill of lading for shipments arranged for pick up by STS Aviation Services

Receiving purchase orders in the system

Follows up with Suppliers to ensure on-time delivery

• Monitor an analyze inventory levels and values and follow existing inventory procedures.
• Ensure materials pipeline for replenishment parts/materials is full according to requirements for various divisions.
• Source Materials and services needed for operations.
• Follow up with Suppliers for open orders and arrange shipping when needed
• Support Administrative and shop floor personnel in all related items.

2) QUALITY - RESPONSIBILITIES

Ensure material compliance, certificates of conformance

QUALITY TASKS

Ensure receipt of suitable certification for all purchase orders

3) INVENTORIES, CYCLE COUNTS & VARIANCE RESPONSIBILITIES

PHYSICAL INVENTORY TASKS

Scheduled and accurate cycle counts

Schedule year end inventory counts

Hard copy records of all counts completed – retain records in file for 2 years

Research variances, find root cause for variance, report on variance and root cause and identify corrective actions

Implement corrective actions to reduce variances

Conduct daily inventory cycle count, check errors and reconciliation details

INVENTORY ANALYSIS

Follow the existing inventory procedures, monitor inventory levels to ensure sufficient inventory is planned/purchased to support existing operation

Monitor inventory valuations to ensure excess and/or obsolete are being identified and reduced.

4) Costs/Selling Verification/ Database Updating

Notify Operations and Program Managers of supplier price increases

5) Supplier Negotiations/ CPA Agreements/EOQ negotiations

NEGOTIATION TASKS

Obtain pricing from 2-3 vendors wherever possible

Search for alternative vendors wherever possible to achieve cost savings

Obtain EOQ discount pricing wherever possible

Ensure all suppliers are provided with current STS Terms & Conditions document

6) Maintenance Procedures and Fabrication Inspection Systems Procedures Implementation & Initiation

Adherence to procedures

COMPLIANCE TASKS

Ensure stores procedures are followed per MPM and FIS

Ensure Stores personnel are following accounting procedures for receiving and shipping

Ensure materials are all identified per MPM and FIS

Ensure items are in quarantine per MPM and FIS

Ensure quarantined items are resolved within 45-days

7) Internal Customer Responsiveness

RESPONSIVENESS TASKS

Ensure you are responsive to Operations requirements and requests

Ensure that responses regarding orders, materials, etc are provided to Operations within 24-hours of request receipt

8) GAAP Inventory procedures adherence

Adhere to generally accepted accounting principles in regards to inventory valuation, inventory obsolescence, inventory write-offs and other GAAP procedures

9) VOI Specific Activities

Ensure VOI daily tasks are completed, such as;

·      Production of daily IST's (Inter-station transfers)

·      IST receipts

·      PO Receipts

·      Cycle counts for all AB locations

Daily slew of reports for VOI Program Manager

Generate purchase orders according to daily RO needs

Coordinate with suppliers

Run and analyze various VOI performance analysis reports

Follow up with Suppliers to ensure on-time delivery

General assistance with VOI (Vendor Owned Inventory) program

10) Operational / Analyst Activities

Generate Analysis reports of various types for senior management

·      VOI department

·      C&S department

·      Other Operations Department when needed

Further Assist senior management with various analytical tasks

Search for, identify & document any process improvements possible

• 11) Assist Manager and senior manager with various tasks and initiatives when requested.

Compensation

$55K Per Year

Position Type

Full-Time

Benefits

Paid time off,Healthcare,Dental,Life Insurance