Human Resources Coordinator II-Absence Management

Position Information

Working Title of Vacant Position

Human Resources Coordinator II-Absence Management

Job Type

Full Time

Posting Type

Public

Number of Vacancies

1

Department

HUMAN RESOURCES

Division

HUMAN RESOURCES

Requisition Number

Number of hours worked per week

40

Work Schedule

Monday – Friday 8:00am – 5:00pm. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Work Site Location

Chesapeake, VA

Position Driving Requirement

N - Never

Pay Grade

GE08

Pay Basis

Semi-Monthly

Advertised Salary

$46,995-$62,269; Depending on qualifications and experience.

Job Description

The City of Chesapeake's Department of Human Resources is seeking a detail-oriented and highly organized HR Coordinator II to support and administer the City's Absence Management programs. This role is critical in ensuring compliance and consistent application of policies related to employee leaves and accommodations.

Key Responsibilities:

• Administer the City's Absence Management processes, including but not limited to:
• Family and Medical Leave Act (FMLA)
• Short-Term Disability (STD)
• Leaves of Absence (LOA)
• Temporary Restricted Duty assignments
• Serve as a subject matter expert on absence-related policies and procedures.
• Ensure timely and accurate processing of documentation related to employee leave and return-to-work status.
• Communicate effectively with employees, supervisors, and medical providers to gather information and provide updates.
• Maintain confidential records and track leave usage in accordance with applicable laws and City policy.
• Resolve complex issues using sound judgment and problem-solving skills.
• Provide guidance and training to City departments regarding absence management practices.

Qualifications:

• Strong attention to detail with excellent organizational skills.
• Effective written and oral communication abilities.
• Proven problem-solving and analytical thinking.
• Demonstrated ability to handle sensitive information with discretion.
• Experience in human resources or absence management preferred.

The City of Chesapeake offers an exceptional range of benefits.

Required Qualifications

VOCATIONAL/EDUCATIONALREQUIREMENT: Requires any combination of education and experience equivalent to an associate's degree in human resources management or a closely related field.

EXPERIENCEREQUIREMENT: In addition to satisfying the vocational/educational standard, this class requires a minimum of one year of related experience.

SPECIALREQUIREMENT: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

Posting Detail Information

Job Open Date

12/05/2025

Job Close Date

12/19/2025

Open Continuous

No

Special Instructions to Applicants

Overall Physical Strength Demands

Overall Physical Strength Demands

S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing

Rarely- Less than 1 hour per week.

Sitting

Continuously- 2/3 or more of the time.

Walking

Rarely- Less than 1 hour per week.

Lifting

Rarely- Less than 1 hour per week.

Lifting Amount

Exerting up to 10 lbs

Carrying

Rarely- Less than 1 hour per week.

Carrying Weight

Exerting up to 10 lbs

Pushing/Pulling

N = Never

Pushing/Pulling Weight

Exerting up to 10 lbs

Reaching

N = Never

Handling

N = Never

Fine Dexterity

Continuously- 2/3 or more of the time.

Kneeling

N = Never

Crouching

Never- Never occurs.

Crawling

Never- Never occurs.

Bending

Never- Never occurs.

Twisting

N = Never

Climbing

Never- Never occurs.

Balancing

Never- Never occurs.

Vision

Continuously- 2/3 or more of the time.

Hearing

Continuously- 2/3 or more of the time.

Talking

Continuously- 2/3 or more of the time.

Foot Controls

N = Never

Machines, Tools, Equipment and Work Aids Used

Computer, Fax, Copier

Protective Equipment Required

None

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards

N = Never

Chemical Hazards

N = Never

Electrical Hazards

N = Never

Fire Hazards

N = Never

Explosives

N = Never

Communicable Diseases

N = Never

Physical Danger or Abuse

N = Never

Other

N = Never

If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust

N = Never

Extreme Temperatures

N = Never

Noise and Vibration

N = Never

Fumes and Odors

N = Never

Wetness/Humidity

N = Never

Darkness or Poor Lighting

N = Never

Primary Work Location

Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures

Occasionally- Up to 1/3 of the time.

Emergency Situations

N = Never

Frequent Change of Tasks

N = Never

Irregular Work Schedule/Overtime

N = Never

Performing Multiple Tasks Simultaneously

Rarely- Less than 1 hour per week.

Working Closely with Others as Part of a Team

Occasionally- Up to 1/3 of the time.

Tedious or Exacting Work

Rarely- Less than 1 hour per week.

Noisy/Distracting Environment

N = Never

Other

N = Never

If Other, Description

Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

Due to staffing limitations, assistance can be provided for the essential functions on a temporary basis only.

Professional References

Please provide contact information for professional references.

Minimum Requests

0

Maximum Requests

4