Admin/Accounting Support

Position: Admin/Accounting Support-Part Time

FLSA Classification: Non-Exempt

Department: Accounting

Date: Dec 2025

Reports to: Accounting Team Leader

Revised Date:

Summary/Objective
Responsible for the assisting the accounting department with essential administrative support functions, ensuring accuracy and compliance of accounting records. Candidate should have thorough understanding of generally accepted accounting principles with a proficiency in analyzing financial information and ensuring integrity of financial data. The ideal candidate is a detail-oriented individual who can work independently while working a flexible part-time schedule of approximately 25 hours per week.

• Perform administrative duties, including but not limited to organizing financial documents, maintaining records in accounting systems, supporting data entry for financial transactions, and visiting the USPS to mail financial documents.
• Support accounts receivable (AR) process by tracking payments, following up on outstanding receivables, and contacting customers to collect payments and resolve discrepancies
• Collect and organize and maintain sales tax exemption certificates from customers on an ongoing basis to ensure compliance with federal, state, and local tax regulations, maintain well-organized digital and physical records for easy retrieval during audits.
• Assist Accounting Team Leader with coordinating external audits of company's accounts (yearend, 6-month review, internal control). Works with external auditors to ensure all requested documents are available and accessible.
• Oversee, review and prepare reports required by regulatory agencies (i.e.: Bureau of Economic Analysis, Survey of Manufacturers).
• Management of contract expiration dates

• Strong proficiency with MS Office software (Excel, Word)
• Familiarity with accounting software.

• Education: Associate's degree or higher in business administration, accounting, office administration, or a related field.
• 3-5 years of administrative, clerical, or office support experience preferred. Experience in accounting support, bookkeeping, data entry, or accounts receivable is a plus.

Occasional travel may be required, primarily local during the business day.

This position works in a professional office environment. Employee must be able to use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Stand, walk and/or sit and continuously perform essential job functions for a full working shift. Ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

This description excludes non-essential and marginal functions of the position that are incidental to the performance of the fundamental job duties. Furthermore, the specific examples in each section are not intended to be all-inclusive. Rather, they represent the typical elements and criteria considered necessary to perform the job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Other job-related duties may be assigned by the employee's supervisor.

Furthermore, this description is subject to change, in the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an "at will" employee.

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