Automotive & Collision Program Assistant

Posting Summary

Working Title

Automotive & Collision Program Assistant

Role Title

Admin and Office Spec III

Role Code

19013-FP

FLSA

Exempt

Pay Band

03

Position Number

Agency

Northern VA Community College

Division

NV280-Provost Alexandria

Work Location

Alexandria - 510

Hiring Range

$55,000 - $65,000

Emergency/Essential Personnel

No

EEO Category

C-Technician

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Typically 11am-7pm, some evenings and weekends as needed.

Sensitive Position

No

Job Description

The Automotive and Collision Program Assistant will assist with daily operations of all Automotive & Collision programs. This position will be assisting with student tracking, advising and registration, coordinating job internships, hosting recruiting events, and program marketing. This position will work closely with the program head to help ensure faculty, staff, industries, vendors, and community stakeholders are effectively working together to ensure a student's success in the program.

Description of Duties and Tasks

• Assist in advising new and continuing students including all aspects related to NOVA, partnering employers, and partnering manufacturers..
• Assist with guiding students on their first steps to gaining an internship.
• Keep detailed records and data on student program progress and attrition.
• Assist in the accreditation process.
• Assist in student recruitment and retention activities and events.
• Assist in developing and distributing marketing materials.
• Assist with building relationships with community partners to include high schools, area employers, and other industry groups.
• Assist program head and faculty with coordinating with stakeholders to host automotive and collision events.
• Track event attendance and record meeting minutes where applicable.
• Track faculty office hours to assist students in need of a faculty advisor.
• Assists faculty in assembling professional development requests within shared services guidelines.
• Assists faculty with grant data and expenditure reports where applicable.
• Assists in adjunct faculty hiring process and LMS support.
• Serves on committees where appropriate.
• Assists campus for special events or temporary situations where additional support is needed.
• Assist with projects as indicated by the program head.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Required KSAs:

• Ability to work well in a team environment
• Problem solving skills
• Good organizational skills
• Attention to detail
• Verbal and writing communication skills
• Ability to work well with current and prospective students of all backgrounds

Minimum Work Experience:

• Customer service experience
• Experience in Microsoft Office Suite, including Excel
• Experience creating, maintaining, and interpreting spreadsheets.
• Experience working with students in a high school or college setting.

Additional Considerations

Additional Considerations:

• Experience navigating large databases and learning management systems (i.e. NOVA's Oracle based Student Information System, Canvas, Subaru University, and iCAR).Experience coordinating or assisting with events
• Automotive industry experience
• Marketing experience
• Fluent in other languages

Operation of a State Vehicle

No

Supervises Employees

No

Required Travel

N/A

Posting Detail Information

Posting Number

CLS_4169P

Recruitment Type

General Public - G

Position End Date (if temporary)

Job Open Date

11/21/2025

Job Close Date

12/05/2025

Open Until Filled

Agency Website

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at , or DBVI at

Additional Information

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest.

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.