Billing Specialist

We're seeking a detail-oriented, organized administrative professional to support our Billing and Accounts Payable functions while ensuring clean, accurate documentation across our service and project workflows. This role is essential to maintaining smooth financial operations and supporting the overall accounting function of the business. At LPM, our Billing Specialist is critical for communication amongst vendors and a cornerstone for the day-to-day coordination inside of our fast-growing facility services environment.

Billing & Financial Support

• Entering billing information to process and generate invoices accurately and in a timely manner
• Conducting thorough proofreading of billing documents to ensure high levels of accuracy
• Utilizing QuickBooks for billing and financial transactions
• Enter invoice data into the accounting systems with a high level of accuracy
• Reconcile financial data from multiple systems accurately and efficiently

Administrative Operations

• Maintain and organize office systems, including digital and physical filing
• Provide general administrative assistance including dispatching work orders, document preparation, and responding to client inquiries
• Maintain vendor files, W-9 forms, COIs, and other related documents
• Assisting in general office tasks as needed
• Maintain structured organization for project files, invoices, service reports, COIs, permits, and client-required compliance materials
• Ensure documents follow standardized naming conventions and digital filing procedures
• Track document revisions and ensure teams always have access to the latest approved versions
• Organize job close-out packages, technician job photos, service documentation, and supporting materials for client delivery
• Support the creation and maintenance of project binders, audit documentation, and vendor compliance files

Requirements

• Experience in billing: accounts payable, accounts receivable
• Strong data entry skills with high accuracy
• Excellent organizational abilities to manage multiple tasks effectively
• Proficient in Microsoft Office suite (required)
• Customer service experience: 3 years (preferred)
• QuickBooks/Sage experience: 2 years (required)
• Must work independently and collaboratively
• Exceptional time management skills
• Highly detail oriented
• Strong communication skills
• Excellent problem-solving abilities

Benefits

• Competitive hourly pay based on experience and qualifications
• Vacation
• 401(k)
• Health/Dental
• Profit-sharing

Pay: $ $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person