Administrative Assistant

InnoPhase Inc., DBA GreenWave Radios, is at the forefront of innovation in Open RAN digital radios. Our cutting-edge solutions, powered by the Hermes64 RF SoC, are designed to enhance network energy efficiency while dramatically reducing operational expenses, with purpose-built silicon that is the heart of ORAN-based active antenna arrays.

Headquartered in San Diego, California, GreenWave Radios has established itself as a pioneer in delivering power-efficient digital-to-RF solutions. The company is supported by a talented team of over 100 engineers spread across four global R&D facilities. With an extensive portfolio of more than 120 global patents, GreenWave Radios continues to push the boundaries of radio technology and innovation.

To learn more about GreenWave Radios and hear what our employees have to say, visit the GreenWave certification profile at or explore our Home - GreenWave Radios website.

We are seeking a temporary Administrative Assistant to join our team for a 4-month contract in San Diego, CA. In this role, you will provide vital support to the People & Culture Department and contribute to the smooth operation of our office during standard business hours, Monday through Friday. The target start date is January 5th, 2026. If you excel in a fast-paced environment and enjoy managing multiple priorities, we would be delighted to receive your application.

Key Responsibilities

• Perform front office receptionist duties while maintaining a professional and organized reception area and common spaces.
• Assist with shipping, purchasing, and label creation tasks.
• Prepare and process expense reimbursement reports for managers efficiently.
• Organize and schedule meetings, reserve conference rooms, and take notes as required.
• Support recruitment logistics, including interview scheduling, room setup, and catering arrangements.
• Assist with new hire orientations and team luncheons.
• Collaborate on cross-functional projects and provide backup support to other administrative staff as needed.
• Undertake additional duties and projects as assigned.

Job Requirements

• Bachelor's degree and a minimum of 5 years of administrative experience
• Proficiency in the MS Office Suite
• Exceptional verbal and written communication skills
• Strong attention to detail and excellent organizational abilities
• Adaptable, eager to learn, and capable of managing competing priorities effectively