Executive Assistant

Executive Assistant (Part-Time)

Job Summary:

The Executive Assistant embodies TRUST, QUALITY, SERVICE, and COMMITMENT by providing highly organized and proactive support to an executive leader, helping ensure their priorities and initiatives run smoothly. This part-time role focuses on managing the day-to-day administrative and operational needs of the executive, ensuring their time is optimized, priorities are managed, and communications and tasks are handled efficiently. The Executive Assistant serves as a trusted partner, enabling the leader to focus on strategic and personal priorities while maintaining structure, organization, and discretion.

Responsibilities:

• Executive Support & Administration
• Provide dedicated administrative support to the executive, including scheduling, calendar management, and correspondence.
• Prepare, edit, and organize documents, spreadsheets, and reports using Microsoft Word and Excel.
• Coordinate meetings, reminders, and deadlines to ensure priorities are addressed in a timely manner.
• Anticipate the executive's needs and proactively address requests or tasks to maintain smooth daily operations.
• Handle sensitive and confidential information with discretion and professionalism.
• Communication & Coordination
• Serve as the primary point of contact for internal and external communications on behalf of the executive.
• Draft, proofread, and manage correspondence to ensure clarity, accuracy, and alignment with executive standards.
• Coordinate communication and follow-ups with team members, departments, and external contacts as needed.
• Task & Project Management
• Assist with personal and professional projects as assigned by the executive.
• Organize systems, files, and resources to keep the executive's home office and workday efficient.
• Track action items, deadlines, and priorities to ensure timely completion of tasks.

Core Values in Action:

• TRUST: Build confidence through reliable, transparent, and effective support.
• QUALITY: Demonstrate attention to detail and excellence in every task.
• SERVICE: Anticipate needs and provide proactive, high-level assistance.
• COMMITMENT: Dedicate effort to supporting the executive and ensuring their day-to-day priorities are met efficiently.

Qualifications and Experience:

• Education: High school diploma or equivalent required; associate or bachelor's degree preferred.
• Experience: 2+ years in an administrative or executive support role, with experience managing calendars, correspondence, and tasks for senior leadership preferred.
• Skills:
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Word and Excel.
• Ability to handle confidential information with discretion and professionalism.
• Proactive, solution-oriented mindset, able to anticipate needs and manage competing priorities.
• Well-suited for candidates looking for part-time, flexible, and engaging administrative work

Join the HOLLOWAY Team:

At Holloway America, our people are our greatest asset, and our culture is rooted in TRUST, QUALITY, SERVICE, and COMMITMENT. This Executive Assistant role provides critical support to an executive leader, helping them manage priorities, stay organized, and executive initiatives that advance Holloway's mission and values.

By joining our team, you'll play a key role in enabling operational efficiency and effectiveness, contributing indirectly to the success of Holloway America. Even in a home-office or flexible environment, your work will have meaningful impact. If you thrive on organization, proactivity, and helping others succeed, we welcome you to join us in supporting leadership and making a meaningful impact at Holloway.

Work Environment and Physical Requirements

• Desk Work: Prolonged periods (approximately 80% of the time) spent at a desk, working on a computer, remotely from the executive's home.
• Physical Movements:
• Remain stationary for up to 80% of the workday.
• Operate office equipment such as computers, phones, and copiers.
• Mobility: Approximately 20% of the time spent walking or standing.
• Lifting: Occasionally lift up to 25 pounds for office supplies and company merchandise.