Office Coordinator

Job Description:   
Engineering Wireless Services (EWS) is seeking a professional, friendly, and highly organized Receptionist / Office Coordinator to serve as the first point of contact for our Tempe headquarters. This role supports daily office operations, front desk coverage, administrative tasks, and facilities coordination to ensure a smooth and positive experience for employees, visitors, and clients.
Job Responsibilities:  
Front Desk & Phones

• Greet all employees, clients, vendors, and visitors with professionalism and warmth.  
• Manage the guest registry and notify staff of visitor arrivals.  
• Answer and route incoming calls accurately, announce callers, and take messages as needed.  
• Ensure consistent front-desk coverage and uphold a positive first impression of EWS.  

Mail, Shipping & Receiving  

• Sort, open, scan, and distribute incoming mail and packages.  
• Receive front desk deliveries and coordinate with the Warehouse Team when needed.  
• Prepare outgoing shipments (USPS/UPS/FedEx).

Office Supplies & Inventory  

• Monitor, restock, and organize office, kitchen, and cleaning supplies.  
• Track supply levels and submit purchase requests.  
• Maintain a clean and organized supply room.

Facilities & Office Support  

• Serve as the main point of contact for facilities needs (cleaning, repairs, maintenance).  
• Coordinate vendor visits and track facility service requests.  
• Ensure shared spaces—conference rooms, kitchen, training room, gym, lobby—are clean and presentable.  
• Assist with monthly facility services such as shredding, pest control, water/ice machine maintenance.  
• Support annual contract renewals and city license renewals.  
• Assist with occasional off-site tasks or deliveries. 

General Administrative Support  

• Assist with scanning, filing, copying, printing, notarizing, and basic data entry.  
• Prepare onboarding materials and visitor badges.  
• Support company events with planning and setup.  
• Assist with AP/AR tasks when cross‑trained.  
• Complete special projects and ad‑hoc assignments from leadership. 

Job Requirements:  

• High School Diploma or equivalent required.  
• Professional appearance, strong communication skills, and a customer‑service mindset.  
• Ability to multitask and prioritize in a fast‑paced environment.  
• Proficiency with Microsoft Outlook, Word, Excel, and Teams.  
• Prior experience in a professional office environment preferred.  
• Experience in the wireless industry or construction trades is a plus.  
• Arizona Notary Public (or willingness to obtain) preferred.  
• Must pass a background check, drug screen, and provide a clean driving record.  
• Full‑time, onsite schedule: Monday–Friday, 8:00am–4:30pm.