Office Manager

Job Summary
We are seeking an energetic and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient work environment. This pivotal role involves managing administrative functions, supervising staff, coordinating vendor relationships, and maintaining a productive office atmosphere. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for creating an organized, welcoming space that supports team success and organizational growth.

Responsibilities

• Oversee daily office functions, including clerical tasks, filing systems, and front desk operations to ensure seamless workflow.
• Manage schedule coordination for staff meetings, appointments, and company events to maximize efficiency.
• Supervise administrative staff and provide training & development opportunities to foster a motivated team environment.
• Handle vendor management by negotiating contracts, processing invoices, and maintaining strong professional relationships.
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software; oversee payroll processing and human resources functions, as needed
• Coordinate event planning activities for company meetings, team-building events, and community outreach initiatives.
• Manage office supplies inventory, ensure equipment maintenance, and implement cost-effective budgeting strategies.
• Additional tasks, as needed.

Skills

• Proven experience in office management or administrative roles with strong clerical and organizational skills.
• Demonstrated supervising experience with the ability to lead and motivate teams effectively.
• Proficiency in QuickBooks for bookkeeping and payroll management; familiarity with budgeting processes.
• Excellent communication skills with professional phone etiquette and the ability to manage multi-line phone systems.
• Strong event planning capabilities along with vendor management expertise to coordinate external services smoothly.
• Knowledge of human resources practices including employee onboarding, training, and compliance requirements.
• Experience managing office environments is a plus; familiarity with front desk operations and calendar management.
• Bilingual (English/Spanish) is a plus.
• Experience in construction, stone, or home improvement industries is preferred.

Required Working Hours:

• Monday Through Friday from 8 am to 5 pm, and Saturday from 10 am to 3 pm.

Join us to lead our office into a more organized, efficient future—where your skills will directly contribute to our vibrant workplace culture

Pay: $ $25.00 per hour

Expected hours: 46.0 per week

Experience:

• Customer Service: 2 years (Required)

Language:

• Spanish (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Norfolk, VA Required)

Work Location: In person