Front Desk Receptionist

Job Summary:

Oversees all front desk operations. Maintaining an organized workflow of multiple tasks, while answering and directing phone calls to the appropriate department. Will also greet, assist, and provide direction and information to clients, visitors, and other guests of the organization.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Greet people entering the building, answering any questions, providing directions, and alerting staff when someone is there to meet or visit them
• Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested
• Manage the building log of who is entering and exiting the building
• Accept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient in a timely manner while also managing outgoing mail and packages for pickup
• Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone
• Maintain the reception area, keeping it clean and free of clutter
• Assist new applicants who come into the building to apply for positions, including providing them with applications, pens, and clipboards along with any reference material they may need, such as telephone directories or Wi-Fi passwords
• Handle filing and data entry as requested
• Handle additional responsibilities as needed.

Required Skills/Abilities:

• 2+ Years Receptionist/Front Desk experience
• Computer Skills - Word/Excel/Internet
• Typing Skills - 30 WPM
• Strong Verbal Communication Skills
• Math and Ruler Skills
• Able to handle multiple projects and fast paced office
• Detail Oriented and Analytical
• Order Entry Experience
• Experience in Printing Industry a Plus

Education and Experience:

• High school diploma or equivalent required.

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at times.