Elections Clerk

Job Objectives:

Incumbent attends to the needs of the public and the Board by providing high-quality services to ensure a seamless and trustworthy voting experience. Incumbent is responsible for the processing, sorting, entering, filing, and auditing of voter registration records, the auditing of campaign finance forms and reports, notifying all polling locations and local jurisdictions of upcoming elections, confirming emergency contact information for all polling locations, proving voting materials to all high school registrars and designated agencies, and processing and checking candidate petitions.

Responsibilities:

• Organize, process, sort, and data enter voter registration forms and other related information.
• File and audit voter registration forms.
• Prepare materials for voter registrars.
• Maintain the official list of voter registrars.
• Prepare notices and agreements for all polling locations.
• Receive and audit campaign finance forms and reports.
• Distribute candidate petitions and provide instructions to candidates regarding petition completion.
• Receive petitions from candidates, review and enter petitions into the petition tracking module, and check petition and signature validity.
• Analyze and scan information associated with the election canvass.
• Assist the public, candidates, and elected officials with election-related questions.
• Prepare and create reports, letters, and forms as required.
• Assist co-workers with pre- and post-election duties.
• Maintain confidentiality and business integrity.
• Attend continuing education classes as required.
• Follow the record retention schedules as required by the Board of Elections and the Ohio Secretary of State.
• Perform all other duties as assigned, delegated or required including those prescribed by law, rule, or Directive.

Critical Skills/Expertise:

• Must have knowledge of personal computer operations and software (Microsoft Office, including Word, Excel, and Outlook).
• Must exhibit a strong work ethic and be reliable.
• Possess an ability to thrive in a stressful environment with seasonal high workflow.
• Possess effective written and oral communication skills.
• Ability to appropriately handle confidential information.
• Ability to work as a team player as well as independently with limited supervision.
• Must use discretion and good judgement in day-to-day job duties.
• Ability to receive and implement assignments and instructions in a timely and effective manner.
• Ability to demonstrate initiative in resolving problems.
• Possess effective written and oral communication skills.
• Possess strong organizational skills.
• Must be detail oriented with a high degree of accuracy.
• Must be adaptable and able to perform duties under stressful or emergency conditions.
• Ability to comprehend a variety of informational documents.
• Must maintain confidentiality and business integrity.

Minimum Qualifications:

• Registered to vote in Ohio and affiliated with the Republican Party.
• Resident of Portage County, Ohio.
• Possession of at least a high school diploma or equivalent required. A bachelor's degree is preferred.
• Ability and willingness to work extended hours to meet deadlines and election requirements throughout the year.
• Possess a valid Ohio Driver's license.
• Possess an ability to thrive in a stressful environment with seasonal high workflow.
• Compliance with all other Portage County employment eligibility requirements.

Physical Effort and Work Environment:

Physical Requirements: Incumbent performs sedentary and non-sedentary work, which may require lifting up to thirty-five (35) pounds occasionally. Ability to operate a motor vehicle.

Physical Activity: Incumbent performs the following physical activities: talking, hearing, standing, walking, sitting, lifting, stooping, and repetitive motions.

Visual Activity: Incumbent performs work where the seeing job is close to the eyes and at a distance from the eyes.

Job Location: Incumbent works inside with little to no exposure to adverse environmental conditions.

Interested parties should submit a cover letter describing how their qualifications meet the requirements of the position, a current resume with three references, and complete the Portage County electronic application to be considered for the position.

All job offers are made with the understanding that prospective employees must pass a drug test, criminal background investigation, and motor vehicle record check prior to being hired and possess a valid Ohio Driver's License. A proficiency and skills assessment is required as a part of the interview process.