Senior Administrative AssistantBurton Behavioral Interventions • Albany, New York, United States
Senior Administrative Assistant
Burton Behavioral Interventions
- Albany, New York, United States
- Albany, New York, United States
Über
Location: Remote in Albany Oregon (must reside in Albany OR, or its surrounding areas) Job Type: Full Time Company: Burton Behavioral Interventions Corp. About Us: At BBIC, we are passionate about making a meaningful impact in the lives of individuals on the autism spectrum. Based in Albany, Oregon, we provide high-quality, evidence-based Applied Behavior Analysis (ABA) services to help individuals develop essential life skills, increase independence, and reduce challenging behaviors.
Position Overview
BBIC is seeking a highly organized and self-directed Senior Administrative Assistant to support daily clinic and company operations. This role combines administrative leadership, client and staff support, community outreach, and marketing. The ideal candidate is professional, detail-oriented, and comfortable representing BBIC with families, providers, and community partners. Experience with ABA services is preferred but not required.
Key Responsibilities
Community Outreach amp; Marketing - Build and maintain referral relationships with pediatricians, schools, early intervention programs, insurance partners, and community organizations. - Represent BBIC by clearly explaining our mission and ABA services. - Schedule and attend outreach meetings, networking events, and community events. - Coordinate and staff community booths and BBIC-hosted events. - Create and manage social media content and marketing materials (flyers, brochures, digital content). - Track outreach activities and referral follow-ups. Administrative amp; Clinic Operations - Provide day-to-day administrative support to leadership and clinic operations. - Answer phones, respond to emails, schedule appointments, and greet clients. - Maintain organized client, staff, and operational records. - Manage calendars, meetings, agendas, and documentation. - Assist with clinic opening tasks, vendor coordination, and office logistics. - Open and close the clinic and ensure HIPAA compliance. Client amp; Staff Support - Manage client waitlists, intake coordination, scheduling, and insurance verification. - Serve as a liaison between families and staff to resolve scheduling or service concerns. - Support staff onboarding, scheduling, and compliance tracking.
Qualifications
- Strong communication, organizational, and time-management skills. - Confidence in community outreach, relationship-building, and public-facing roles. - Ability to multitask and work independently. - Proficiency with Microsoft Office and basic marketing tools (e.g., Canva). - Attention to detail and commitment to confidentiality. - Familiarity with ABA services and terminology preferred.
Physical Requirements
- Ability to lift up to 25 pounds. - Ability to sit, stand, and work on a computer for extended periods.
What We Offer
- 401(k) with employer matching (available to all staff regardless of hours worked) - Personal Time Off and Sick Time - Mileage reimbursement and drive time compensation - Medical and Dental Insurance w/ BBIC Contribution (for employees working 32+ hours/week) - Aflac Coverage w/ BBIC contribution (for employees working 32+ hours/week) - Paid training - Flexible scheduling options - Referral program incentives - Gift cards on your birthday - Opportunities to have lunch with the owner
Sprachkenntnisse
- English
Hinweis für Nutzer
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