Executive Assistant

Summary/Objective:

The Executive Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks and supporting the Chief Executive Officer.

Essential Functions:

• Manages the calendar and agendas of the Chief Retail Officer.
• Answering or screening the emails and calls of the Chief Retail Officer.
• Managing documents and using discretion with confidential information.
• Ordering supplies and assistance with purchasing of inventory.
• Serving as the liaison between the Chief Retail Officer and internal/external partners.
• Assists with special projects by tracking progress and coordinating resources and collecting information.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for Chief Retail Officer and Executive Assistant and assists with completing expense reports.
• Records and distributes minutes or other records for meetings.
• Occasional traveling to trade shows to meet with prospective vendors and collect information for potential new lines of business.
• Records and distributes minutes or other records for meetings.
• ·Assists with policy and procedure updates.

Competencies:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software with the ability to learn new or updated software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Able to type proficiently.
• Ability to work independently.

Work Environment:

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job in an office. This role routinely uses standard office equipment such as computers, printers, phones, tablets, filing cabinets, and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. While performing the duties of this job, the associate performs the following activities: standing; walking; bending, squatting, use hands, reach with hands/arms, listen and communicate.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Position Type/Expected Hours of Work:

This is a full-time exempt position. The typical workweek is Monday through Friday with some evenings and weekends required.

Education, Experience and Attributes:

• Bachelor's degree preferred in related field.
• ·Two years of experience in an administrative role.

Other Duties:

Please note this position description is designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice.

HFHHC is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.

Job Type: Full-time

Pay: $65, $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending