Personal Assistant

Job Summary
We are seeking a highly organized and proactive Elite Personal Assistant / Personal Chief of Staff to provide comprehensive administrative support to a Entrepreneur CEO. The ideal candidate will excel in managing schedules, coordinating projects, and handling a variety of office tasks with professionalism and discretion. This role requires excellent communication skills, strong organizational abilities, and proficiency with office software to ensure smooth daily operations and efficient workflow.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and events using Microsoft Outlook Calendar and Google Workspace.
• Prepare, proofread, and transcribe documents, correspondence, and reports with attention to detail.
• Coordinate special projects such as event planning and logistics management.
• Handle phone calls with professional phone etiquette, operate multi-line phone systems, and screen inquiries effectively.
• Perform data entry, filing, and general clerical tasks to support office operations.
• Assist with bookkeeping tasks using QuickBooks and manage basic bookkeeping responsibilities.
• Support office management activities including front desk duties, customer service interactions, and office organization.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and data management.
• Manage electronic signatures via DocuSign for contracts and agreements.
• Provide executive administrative support including travel arrangements, meeting coordination, and project assistance.

Requirements

• Proven experience as a Personal Assistant or in an administrative support role with strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, QuickBooks, and familiarity with DocuSign.
• Excellent typing speed along with proofreading and transcription skills.
• Strong office management skills including filing systems, data entry, and clerical experience.
• Exceptional communication skills with professional phone etiquette and customer service experience.
• Ability to handle multiple tasks efficiently in a fast-paced environment while maintaining attention to detail.
• Experience with event planning, project coordination, calendar management, and office experience preferred.
• Demonstrated computer literacy with knowledge of multi-line phone systems and Microsoft Outlook Calendar.
• High level of discretion when handling confidential information. This position offers an engaging environment where organizational excellence is valued and supported by a collaborative team dedicated to professional growth.
• Strong academic background (Bachelor's or MBA preferred)

Extremely organized, proactive, and detail-oriented

Flexible availability — daily check-ins Mon–Fri with occasional evening/weekend tasks

Professional, discreet, and comfortable in a fast-paced environment

Minimal travel to start.

Must have work permit

Must have at least 3 references as a personal assistant

Job Types: Full-time, Contract

Pay: From $100,000.00 per year

Work Location: Hybrid remote in Sunny Isles Beach, FL 33160