Administrative Assistant/ Schedule Coordinator

Overview
We are seeking a highly organized and professional Administrative Assistant/Schedule Coordinator to join our team. This role is vital in ensuring smooth office operations, managing schedules, and providing exceptional customer service. The ideal candidate will have strong office management skills, proficiency in various computer applications, and the ability to handle multiple tasks efficiently. Bilingual abilities are a plus, as well as experience in medical reception settings. This position offers an opportunity to work in a dynamic environment where attention to detail and excellent communication are highly valued.

Duties

* This role will require to work in the field inside the clients home a minimum of 25 hours per week.

* Manage and coordinate appointment scheduling using calendar management tools

• Handle front desk responsibilities, including greeting visitors and answering multi-line phone systems
• Perform data entry, filing, and maintain organized records using Microsoft Office, Google Workspace, and other office software
• Provide customer support through phone etiquette and professional communication
• Utilize QuickBooks for bookkeeping and financial record keeping
• Assist with office management tasks such as proofreading documents, managing office supplies, and supporting administrative functions
• Support personal assistant tasks as needed, including calendar management and correspondence
• Ensure accurate documentation through proofreading and data entry
• Maintain a professional and welcoming office environment by managing phone systems and client interactions

Qualifications

• Proven experience in office administration, clerical work, or receptionist roles; medical or dental receptionist experience is a plus
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer literacy
• Strong organizational skills with the ability to multitask effectively
• Excellent phone etiquette and customer service skills
• Experience with multi-line phone systems and front desk operations
• Bilingual abilities are preferred but not required
• Knowledge of QuickBooks, bookkeeping, data entry, filing, proofing, and time management techniques is desirable
• Previous experience in office management or personal assistant roles is advantageous
• Ability to work efficiently in a fast-paced environment with minimal supervision

This position is essential for maintaining efficient office workflows and delivering outstanding support to clients and staff alike. We welcome motivated candidates eager to contribute their skills to a professional team.

Job Type: Full-time

Pay: From $18.50 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person