Receptionist/Executive Assistant

Job Title: Receptionist/Executive Assistant

Department: Corporate Office – Mohawk, NY | In-Office Position

Hours: 7:55am – 5pm (Monday through Friday) w/ 1-hour 5-minute lunch

Supervisor: Executive Services Manager

Pay: $16.00/hr - $17.50/hr based on experience

Hummel's Office Plus is seeking a Receptionist/Executive Assistant to provide administrative support, manage multiple priorities, and serve as the welcoming face of our company. In this highly visible role, you'll work closely with leadership and support departments like Sales, Marketing, and HR.

As a family-owned business with over 90 years in the Mohawk Valley, we pride ourselves on creating inspiring workspaces and a close-knit, supportive team environment. This position involves a variety of clerical tasks and requires strong multitasking skills, professionalism, and a customer-focused mindset.

Key Responsibilities

• Greet visitors warmly and direct them according to our visitor policy; manage a multi-line phone system, route calls, and monitor daily employee availability.
• Manages all functions of a multiline phone system, including turning the system on and off, answering incoming calls, identifying caller needs, and directing calls to the appropriate team member or voicemail. Also operates the paging system for internal announcements and to locate staff as needed.
• Perform a wide range of administrative duties including document preparation, filing, laminating, data entry, and review of current Certificates of Insurance.
• Support internal communication efforts—create and send birthday candies, recognition cards ("Reaching for the Stars," "Pat on the Back"), and internal contact lists.
• Maintain calendars, track meetings and employee schedules, and send daily "Out of Office" email & updates to that email.
• Generate detailed reports for Sales and other departments, including 5-year sales analysis, monthly trends, cost comparisons, and product research.
• Keep employee lists current and distributes changes via e-mail.
• Assist the Marketing and Sales teams with creating promotional flyers, coordinating trade show participation, and preparing for community involvement initiatives. Mut have reliable transportation.
• Provide general office support and step in to assist other departments as needed.
• Other duties as assigned.

Experience & Educational Background

• Associate degree (A. A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

What We're Looking For

• Excellent communication, organization, and computer/data entry experience (MS Word, Outlook, Excel, Publisher, etc.)
• Creativity and have a pleasant, professional speaking voice and friendly personality with customer focus
• Ability to multi-task and effective time management
• Ability to work in a team environment or independently

Why You'll Love Working Here:

• A supportive, welcoming team that values your input.
• Benefits including medical, dental, and life insurance
• 401(k) plan to help you invest in your future (with an outstanding 401(k) matching)
• A supportive and fast-paced in-office work environment
• A company culture that values people, positivity, and progress

Hummel's Office Equipment Company, Inc., is an AA/EOE

Job Type: Full-time

Pay: $ $17.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Education:

• High school or equivalent (Preferred)

Experience:

• receptionist: 1 year (Preferred)

Work Location: In person