Accounts Payable Specialist

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Company Overview
Botanical Designs and its affiliates, Foliage Design Systems, McCaren Designs and Good Earth are a creative and dynamic company specializing in interior and exterior landscaping, as well as seasonal holiday décor installations. Our mission is to transform commercial spaces into visually stunning environments that reflect beauty, festivity, and functionality. We are passionate about our work and committed to delivering high-quality design and installation services to our clients.

Summary Description
Botanical Designs is seeking a highly motivated, experienced Accounts Payable Specialist to join its Finance team. The successful candidate will need to be flexible and a proactive team member in a rapidly changing and growing organization. The AP Specialist will play a crucial role in the accounting and financial operations of our organization, with a particular focus on managing the full-cycle accounts payable process including managing vendor master file, accurate and timely coding of vendor invoices, cash disbursements and other AP and Accounting related duties. This is a key role with visibility across all levels of the organization.

Job Duties And Responsibilities (Essential Functions)
Accounts Payable

• Manage the full cycle accounts payable process, code and enter invoices, ensure proper approval for job costs and/or overhead costs.
• Reconcile vendor statements and research and process vendor claims as needed.
• Reconcile accounts payable and other related general ledger accounts on a timely basis.
• Research inventory issues, including quantity and vendor price issues.
• Manage corporate credit card platform, process/reconcile corporate credit cards and related expenditures.
• Manage employee expense report platform, ensure proper documentation of employee expenditures and proper approval and timely remittance to employee.
• Assist with monthly ledger closing processes as needed.
• Preparation and filing of 1099's.
• Other duties as assigned.

Vendor