Executive Assistant to CHRO

Job Summary
We are seeking a highly organized and proactive Executive Assistant to support the Chief Human Resources Officer (CHRO). This role involves providing comprehensive administrative support, managing complex calendars, coordinating projects, and handling sensitive information with professionalism. The ideal candidate will possess strong office management skills, exceptional communication abilities, and proficiency in various software tools to ensure smooth daily operations within our dynamic organization.

Responsibilities

• Manage and maintain the CHRO's calendar, schedule appointments, meetings, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Prepare, proofread, and transcribe documents, reports, and correspondence with high accuracy.
• Coordinate and organize company events, meetings, and conferences, including logistics and materials preparation.
• Handle phone calls with professional etiquette, manage multi-line phone systems, and direct inquiries appropriately.
• Perform data entry, filing, and record-keeping tasks to ensure organized documentation and easy retrieval of information.
• Assist with bookkeeping tasks and manage basic office finances.
• Support project coordination efforts across various HR initiatives and departmental activities.
• Oversee office management duties such as supply ordering, front desk coverage, and maintaining a professional office environment.
• Utilize office software including Microsoft Office Suite (Word, Excel, PowerPoint), DocuSign for electronic signatures, and other relevant tools to facilitate daily operations.
• Provide personal assistant support to the CHRO as needed, including managing confidential information discreetly.

Experience

• Prior experience as an executive assistant or in an administrative support role is required.
• Demonstrated experience in event planning and project coordination is highly desirable.
• Proficiency in office management software such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), QuickBooks, and DocuSign is essential.
• Strong typing skills with attention to detail for proofreading and transcription tasks.
• Excellent organizational skills with the ability to prioritize multiple tasks efficiently.
• Exceptional phone etiquette skills for handling multi-line systems and customer service interactions.

Pay: $70, $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: Hybrid remote in Beachwood, OH 44122