Director Project Management Office

Position Purpose

The Director of the Project Management Office will establish and lead the Project Manager Office, integrating Lean principles to enhance project efficiency and effectiveness. This role involves developing PMO processes, mentoring project managers, and ensuring projects align with strategic objectives. This individual must be fluent in both spoken and written English, prefer bilingual in Spanish.

Essential Job Functions & Responsibilities

Establish and manage the PMO, defining the structure, standards and processes.

Develop and implement PMO policies and procedures to ensure project consistency and quality.

Identify and Implement a PMO maturity model by reviewing our current state and maturity level, and then selecting an appropriate model that aligns with our goals and industry.

Oversee the selection and implementation of project management tools and software.

Assemble and lead a diverse team of Project Managers, Process Engineers, and Process Improvement Specialists ensuring the team is implementing effective strategies that align with the company's short-term and long-term strategic goals.

6.     Responsible for supporting hiring, training, onboarding, and support for all team members to ensure high performance.

Train and coach team members, team leaders, and team trainers on Lean methodologies.

Facilitate team meetings and 1:1's with team members to foster a culture of collaboration, accountability and continuous learning.

Accountable for facilitating skip-level meetings with indirect reports to support with developing and improving processes.

10.   Monitor project progress, ensuring adherence to timelines, budgets, and quality standards.

11.    Facilitate regular project review meetings and provide status updates to senior management.

12.   Develop and maintain project dashboards and scorecards to provide visibility into project performance.

13.   Apply Lean principles to streamline project management processes and eliminate waste.

14.   Conduct process evaluations and implement improvements to enhance efficiency.

15.   Implement and ensure a robust change management process, ensuring that Project Managers are documenting, evaluating and approving any changes or potential risks to project scope, timeline, or resources.

16.   Collaborate with department leaders to align projects with organizational objectives.

17.   Work with Project Managers and teams to develop risk mitigation strategies and contingency plans.

18.   Address and resolve project-related issues and conflicts.

19.   Manage stakeholder expectations and ensure effective communication throughout the project life cycle.

20.  Standardize and continuously improve project management methodologies, tools, and practices across the Firm.

21.   Foster a culture of continuous improvement by gathering and facilitating feedback from project teams and stakeholders to refine processes and enhance project delivery.

22.   Regularly assess and adjust PMO strategies, in collaboration with leadership, to address changing business needs and market conditions.

Minimum Education and Experience Requirements (Essential Skills, Knowledge & Abilities)

Bachelor's degree in Business, Management, Engineering or related field

PMP certification required

Experience building and managing a successful PMO

Lean Six Sigma Black Belt preferred

Minimum 15+ years experience in project management, with at least 7 years in a leadership role within a PMO

6.     Knowledge, Skill, Ability Experience #3 Proven experience in both establishing and leading a PMO

Strong understanding of project management methodologies and principles

Expertise in Lean principles and their application in project management

Excellent leadership, organizational, and communication skills

10.   Ability to oversee multiple projects and priorities simultaneously

11.    Proficiency in project management software and tools

12.   Strong problem-solving and analytical skills, with the ability to assess complex situations and develop actionable plans

13.   Ability to make data-driven decisions, balancing the needs of stakeholders, risks, and the overall strategic direction of the Firm

People Leadership and Management (Only applicable for jobs with direct reports)

Executes supervisory responsibilities in accordance with the Firm's policies and applicable laws. Responsibilities include providing guidance, support, and direction to team members; conducting performance evaluations; fostering a collaborative and inclusive work environment; ensuring adherence to Firm policies and procedures; and contributing to team member development and operational goals.