Acquisitions Project Coordinator

Job Family:

Travel Required:

Clearance Required:

What You Will Do:
 

The Acquisitions Project Coordinator will be responsible for assisting a federal client with the coordination of federal contracting activities and development of federal acquisition documents related to professional services, software, hardware, or other IT peripheral equipment. Prior experience with Federal contracting and acquisitions is preferred but not required.

 The Acquisitions Project Coordinator works closely with, and under supervision of, the project manager (Engagement Lead and Acquisitions SME) to execute project delivery, craft acquisition strategies, and develop various documents related to acquisition planning and procurement. The Acquisitions Project Coordinator supports identifying strategic opportunities to improve customer service within the client's bureau and across the larger enterprise. This can include supporting the writing of acquisition-relevant documents on behalf of the client's customers, drafting talking points and email communications, managing stakeholder/customer outreach, researching historical documents on the client/customer SharePoint sites and public databases, as well as performing qualitative and quantitative research and analyzing findings to develop whitepapers and presentations.

 The Acquisitions Project Coordinator's duties include coordinating and developing acquisition documents (e.g., Requests for Information (RFIs), Acquisition Plans (APs), Brand Name Justifications (J&As), Request for Quotes (RFQs), Statements of Work (SOWs), and Independent Government Cost Estimates (IGCEs)). Within the team, the Acquisitions Project Coordinator conducts outreach to customer offices to gather use case information and requirements related to specific IT product usage (including background information on each customer's office missions and objectives). The Acquisitions Project Coordinator facilitates data call collection, crafts customer use case write-ups, and writes portions of acquisition documents that drive the overall acquisition package development.

 In addition to facilitating meetings with customers, the Acquisitions Project Coordinator may also interact with original equipment manufacturers (OEMs) and their resellers, as well as other federal contractor teams. The Acquisitions Project Coordinator attends and takes notes during all meetings to document pricing discussions, possible contract terms and conditions, among other critical discussion topics that may inform an acquisition.

In addition to core acquisition project functions, this position will also provide administrative and operational support to the client's Front Office program management executive with assigned duties across a range of functions including timekeeping, budgeting, asset management, and program communication.

Successful candidates will have experience in project/program management, meeting facilitation, and technical writing. Qualified candidates must have strong attention to detail, skills to manage multiple and competing priorities, communicate effectively in English (verbally and in writing), as well as have a flexible and agile attitude with a willingness to provide support where needed to ensure forward movement of the client's acquisition packages and broader team activities.

What You Will Need:

• An ACTIVE and MAINTAINED SECRET Federal or DoD security clearance

• Bachelor's Degree; OR FOUR (4) years of experience relevant to Acquisitions, Contracting, Business/Management Analyst, Procurement and/or Qualitative and Quantitative Research may be used in lieu of a bachelor's degree

• TWO (2) years of experience relevant to Acquisitions, Contracting, Business/Management Analyst, Procurement and/or Qualitative and Quantitative Research

What Would Be Nice To Have:

• At least two (2) years' experience supporting a multi-disciplinary team. Experience coordinating efforts within a team is a plus.

• At least two (2) years' experience supporting the development of FAR compliant acquisitions packages for government programs

• Possess project/program management experience and a demonstrated ability to work collaboratively within a diverse team.

• Highly comfortable and well-versed in using Microsoft O365 platform and assorted web-based applications.

• Knowledge of the State Department organization, or prior history with State Department projects.

• Knowledge of public budgeting and/or experience in supporting Federal Government budgeting activities.

• Experience or familiarity with IT products (such as virtualized machines, cloud/on-premise environments, cloud-based platforms, or IT hardware) and professional services.

• Familiarity of key documents that comprise federal acquisition packages.

• Strong oral and written communication skills.

• Strong attention to detail, thoroughness, quality, & customer service orientation.

• Demonstrated analytical and problem-solving skills. Experience managing and prioritizing multiple assignments with strict deadlines and ability to coordinate efforts among many stakeholders.

• Self-starter/self-driven; demonstrated ability to work with a team, as well as independently.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave and Adoption Assistance

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings