Administrative Assistant

Overview
We are seeking a dynamic and detail-oriented Administrative Assistant to join our team This vital role offers an exciting opportunity to support daily office operations, enhance organizational efficiency, and provide exceptional customer service. As an energetic and proactive member of our team, you will manage a variety of administrative tasks, coordinate communication channels, and ensure the smooth functioning of our office environment. Your positive attitude and strong organizational skills will contribute significantly to our company's success and workplace culture.

Responsibilities

• Serve as the front desk ambassador, greeting visitors, clients, and vendors with professionalism and warmth
• Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette
• Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for creating reports, presentations, and correspondence
• Support office management tasks such as calendar management, appointment scheduling, and meeting coordination
• Assist with bookkeeping duties using QuickBooks or similar accounting software to track expenses and invoices
• Provide exceptional customer support by addressing inquiries promptly and efficiently via phone or email

Qualifications

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Excellent computer literacy including proficiency in Microsoft Office, Google Workspace, data entry, and general computer skills
• Prior experience in customer service roles demonstrating strong communication skills and professionalism
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Experience with phone etiquette, multi-line phone systems, filing systems, proofreading, and calendar management
• Personal assistant or medical/dental receptionist experience is a plus but not required
• Knowledge of bookkeeping practices using QuickBooks or similar software is advantageous

Join us to be part of a vibrant team where your administrative expertise will make a real difference We value energetic professionals committed to delivering top-tier support while fostering a positive workplace atmosphere. This paid position offers you the chance to grow your skills in a collaborative environment dedicated to excellence.

Pay: From $27.00 per hour

Work Location: In person