Coordinator, Development

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Coordinator, Development

The Coordinator, Development plays a key role in supporting the Group Head of Development in driving global strategic initiatives and ensuring operational excellence across the Development function. This position offers exposure to high-impact projects, cross-functional collaboration, and strategic planning, making it ideal for a motivated professional early in their career who seeks to develop expertise in hospitality development and project management. The role also requires support for travel planning, calendar management, and expense report submissions for the Group Head of Development, as well as for the VP Development Americas, but is primarily focused on coordination, analysis, and strategic execution.

What You'll Be Doing:

Strategic & Project Coordination (85%)

• Manage, improve, or create internal databases and departmental tools (e.g., BirdsEye); coordinate with regional teams to ensure data accuracy and updates. 
• Maintain and update project trackers; monitor progress, schedule follow-ups, allocate tasks, and communicate with stakeholders. 
• Support creation and maintenance of project files and report templates. 
• Draft and distribute announcements, letters, memos, presentations, and reports as required. 
• Create professional presentations for internal stakeholders and assist in preparing quarterly Board materials. 
• Respond to external inquiries on new project opportunities; conduct intake calls, collect required information, and notify the team promptly. 
• Plan, set up, and coordinate cross-functional strategic initiatives and meetings, including workstreams and strategic sessions. 
• Liaise with the Office of the CEO on project status updates. 
• Research industry trends as well as the background of firms or individuals relevant to Group Head of Development's needs and priorities. 
• Manage DIP process with Group Head and Finance; assist in setting up the annual departmental budget and monitor expenditures. 
• Organize offsite events and team operating cadence (quarterly reviews, offsites, etc.). 
• Undertake special projects and provide ad-hoc assistance to general organizational needs.

Administrative Support (15%)

• Responsible for travel planning, calendar management, and expense report submissions for the Group Head of Development, as well as for the VP Development Americas. 
• Manage calendars, including travel dates, meetings, and conference calls.
• Coordinate all aspects of domestic and international travel, including itineraries, airline reservations, hotel accommodations, meeting details, rental cars, visas, and related documentation.
• Manage expense reporting.

What You Bring:

• Minimum 3 years as a Business Analyst or experience in hospitality or development industries
• Organizational skills, ability to support multiple team members, command of MS Office tools such as PowerPoint and Excel, research capabilities.
• College or university degree.
• Experience in project management and proven ability tracking advancement.
• Superior proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Understanding of travel and expense systems (e.g., Concur)

Key Skills/Who You Are:

• Demonstrates maturity and professionalism.
• Exceptional communication and interpersonal skills – must possess the ability to interact with individuals at all levels of the organization and with outside parties who may exert a high degree of influence. 
• Ability to anticipates issues and take initiative to resolve.
• Excellent grammar, writing and proofreading skills.
• Ability to work autonomously and with a high level of discretion and confidentiality
• High attention to detail.
• Effectively prioritizes tasks.
• Strong problem-solving abilities and a proactive approach.
• Willing to learn and find areas to add value to the team.

This role will be a Hybrid working model, which will require 3 days per week in the Miami Four Seasons Corporate Office (3 days per week) located at 1441 Brickell Avenue, Suite 1007, Miami, Florida.