Administrative Coordinator

EPS Group is hiring Join our Fort Collins team as a Part-Time Administrative Coordinator and play a vital role in the smooth execution of our daily operations.

We are seeking a detail-oriented individual to handle a diverse range of responsibilities, including document management, ASR submission collection, and the coordination of team schedules and travel. This position is designed for a professional who thrives in a collaborative engineering setting and prefers a reliable 4-hour daily work schedule. If you possess strong administrative proficiency and a commitment to organizational excellence, we look forward to reviewing your qualifications.

Reports To: Senior People Operations Business Partner

Status: Part-time, Non-Exempt

Primary Areas of Focus

• Administrative Support
• Project Coordination

Core Responsibilities

• Greet clients and visitors, identify the purpose of their visit, and ensure they are directed at the appropriate person or location.
• Perform general scanning and document‐management tasks to keep project records accurate and up to date.
• Provide administrative support to ensure the ASR process runs smoothly and deadlines are met.
• Collect ASR submissions from team members and ensure all required information is completed accurately.
• Follow up with associates or managers on missing, incomplete, or overdue ASRs.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Performs administrative and clerical support tasks.
• Oversee standard office equipment and supplies (such as printer, ink, toner, and paper). Orders supplies as needed.
• Weekly restock and maintenance of Café' supplies and cleanliness, including reordering of supplies
• Prepare conference rooms for meetings and organize catering, as requested. Assists with equipment in conference rooms and contacts IT as needed.
• Type up memos, meeting minutes, letters, reports, forms, and similar content from dictation.
• Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel.
• Establish and maintain record-keeping system for contacts, files, and employee directory.
• Perform other duties as assigned.
• This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.

Preferred Skills & Experience

• High school diploma or equivalent required.
• 2+ years of administrative coordination experience.
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.
• Valid driver's license and automobile insurance.

Physical Requirements

• Required to stand, walk, and sit.
• The position may require a visit to project sites occasionally.
• The position requires a normal range of hearing.
• The employee must be able to lift 20 lbs. occasionally.
• Requires prolonged sitting with 15% of the time spent bending and reaching.
• Must have manual dexterity sufficient to operate a computer keyboard and calculator.
• Noise levels are consistent with a standard office environment.

EPS Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We offer a competitive salary and bonus program, a wide range of benefits including 401(k) with employer match, advancement potential, and the opportunity to become an integral part of a highly respected firm.