Office Administrator

Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and keep our daily operations running smoothly. This vital role offers an exciting opportunity to coordinate administrative functions, manage office workflows, and support team members across various departments. The ideal candidate will bring energy, efficiency, and a proactive attitude to ensure our office environment remains productive, welcoming, and well-managed. Your expertise will help foster a positive workplace atmosphere while streamlining processes that drive our success forward.

Duties

• Oversee daily office operations, including front desk management and multi-line phone systems to ensure seamless communication.
• Manage scheduling and calendar coordination for meetings, appointments, and company events to maximize efficiency.
• Supervise administrative staff and coordinate training & development initiatives to enhance team performance.
• Handle vendor management by negotiating contracts, processing invoices, and maintaining strong supplier relationships.
• Maintain accurate bookkeeping, payroll processing, budgeting, and financial record-keeping using QuickBooks or similar accounting software.
• Organize filing systems—both digital and physical—to ensure easy retrieval of documents and compliance with record-keeping standards.
• Support human resources functions such as onboarding new employees, managing employee records, and assisting with HR policies.
• Assist with event planning for company functions or community outreach initiatives to promote engagement and team spirit.
• Ensure office supplies are stocked, equipment is maintained, and facilities are organized for optimal productivity.

Skills

• Proven experience in office management or administrative roles with strong organizational skills.
• Excellent communication skills—both verbal and written—with professional phone etiquette.
• Demonstrated supervising experience with the ability to lead teams effectively.
• Strong calendar management skills to coordinate schedules efficiently.
• Experience in vendor management and contract negotiations.
• Knowledge of human resources procedures, including onboarding, employee records management, and training development.
• Familiarity with medical office management or healthcare environments is a plus.
• Ability to handle clerical tasks such as filing, data entry, and front desk responsibilities with attention to detail.
• Skilled in multitasking within fast-paced settings while maintaining professionalism and a positive attitude. Join us in creating an organized, energetic work environment where your skills will make a meaningful impact

Job Type: Full-time

Pay: From $45,000.00 per year

Work Location: In person