Administrative Assistant

Overview
Join our dynamic team as an Administrative Assistant and become the vital backbone of our office operations This energetic role offers an exciting opportunity to support daily administrative functions, streamline office workflows, and provide exceptional customer service. You will be the first point of contact for visitors and callers, manage schedules, handle clerical tasks, and ensure the smooth running of our busy office environment. If you thrive in a fast-paced setting, possess excellent organizational skills, and enjoy helping others, this position is perfect for you We are committed to fostering a positive work atmosphere where your skills are valued and your contributions make a real difference.

Responsibilities

• Greet visitors professionally at the front desk, providing a warm and welcoming experience.
• Manage multi-line phone systems with courteous phone etiquette, directing calls efficiently and taking detailed messages.
• Handle data entry tasks accurately using computer literacy skills, including Microsoft Office and Google Workspace applications.
• Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents.
• Assist with calendar management and scheduling appointments for staff members or executives.
• Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices.
• Provide customer support by responding promptly to inquiries via phone or email, ensuring excellent service at all times.
• Proofread correspondence, reports, and other documents to maintain professionalism and accuracy.
• Perform general office management duties such as ordering supplies, managing office equipment, and coordinating maintenance.
• Support clerical tasks like copying, scanning, faxing, and data entry to keep operations running smoothly.
• Contribute to a positive work environment through effective communication and teamwork.

Requirements

• Proven experience in an office setting with strong clerical skills; prior office management or administrative experience is highly preferred.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and basic computer skills.
• Experience with multi-line phone systems and front desk operations demonstrating excellent phone etiquette.
• Familiarity with QuickBooks or bookkeeping software is a plus.
• Bilingual abilities are highly valued to assist diverse client needs effectively.
• Strong typing skills with high accuracy; attention to detail in proofreading documents is essential.
• Excellent customer service skills with a friendly demeanor and professional attitude.
• Ability to manage time efficiently while handling multiple responsibilities simultaneously.
• Personal assistant or medical/dental receptionist experience is advantageous but not required; relevant office experience is essential. Join us as an Administrative Assistant where your proactive approach and energetic spirit will help us create an efficient workplace that supports our team's success

Pay: $ $27.91 per hour

Work Location: Remote