IVF Coordinator

Dallas IVF, a state-of-the-art clinic offering a wide variety of treatments ranging from basic care to the most advanced fertility technologies, is looking for an IVF Coordinator-RN to join our team This position is full time, in person, at our Dallas location from 7:30am-4:30pm, with rotating weekends coverage at our Frisco location.

The IVF Coordinator-RN will work as part of a multidisciplinary team within a fully functional fertility clinic, providing high-quality, patient-centered care throughout the assisted conception pathway. The role involves supporting individuals and couples undergoing fertility investigations and treatments, including ovulation induction, donor insemination, intra-uterine insemination (IUI), in vitro fertilization (IVF), intra-cytoplasmic sperm injection (ICSI), and gamete/embryo donation programs.

The IVF Coordinator-RN will deliver safe and evidence-based clinical care, patient education, emotional support, treatment coordination, and ongoing monitoring, always ensuring compliance with regulatory and clinic protocols.

Key Responsibilities

1. Clinical Duties

• Provide skilled nursing care to patients undergoing fertility assessment and treatment.
• Support and prepare patients for procedures such as follicle tracking scans, transvaginal oocyte retrievals, embryo transfers, IUI, and semen preparation.
• Administer medications including stimulation injections, trigger injections, luteal support, and other prescribed treatments.
• Perform venipuncture and relevant clinical observations.
• Assist clinicians during procedures and maintain sterile technique as required.
• Monitor patients pre- and post-procedure, recognizing and responding to complications such as OHSS (Ovarian Hyperstimulation Syndrome).
• Maintain accurate documentation and electronic patient records in line with clinic and legal standards.

2. Treatment Coordination & Patient Support

• Act as a key point of contact for patients throughout their treatment cycle.
• Provide clear, sensitive, and timely information on treatment processes, medication schedules, consent requirements, and follow-up steps.
• Deliver nurse-led consultations, including treatment planning, consent appointments, and medication teaching.
• Offer emotional support and appropriate referral for counselling or additional services when needed.

• Ensure continuity of care and effective communication between the medical, laboratory, administrative, and counselling teams.

• Compliance & Regulatory Responsibilities

• Adhere to local and national guidelines, including HFEA (or relevant regulatory body) standards, clinic SOPs, and safeguarding procedures.

• Support completion and verification of treatment consents, legal parenthood documentation, and donor-related regulatory requirements.
• Participate in internal audits, incident reporting, and quality improvement initiatives.
• Always maintain confidentiality and data-protection compliance.

4. Professional Development

• Engage in ongoing clinical training, fertility-specific education, and competency assessments.
• Participate in team meetings, case reviews, and multidisciplinary discussions.
• Maintain professional registration and keep up to date with advancements in fertility treatment, nursing practice, and relevant legislation.

5. Administrative & Operational Tasks

• Coordinate patient appointments, treatment cycles, and communication pathways.
• Ensure availability and safe storage of clinic medications and consumables.
• Contribute to efficient clinic flow and support the operational needs of the unit.
• Assist with patient information development, service improvements, and patient experience initiatives.

Skills & Competencies

• Excellent communication and interpersonal skills, with the ability to support patients through emotionally sensitive situations.
• Strong clinical assessment and decision-making abilities.
• High standard of organization, accuracy, and attention to detail.
• Ability to work efficiently as part of a multidisciplinary team.
• Compassionate, empathetic, and patient-focused approach.
• Confidence with clinical IT systems and electronic patient records.

Qualifications & Experience

Essential:

• BSN Registered Nurse (RN) with current professional registration.
• Previous experience in acute care, women's health, gynecology, or related specialty.
• Competency in venipuncture and administration of medications.
• Basic Life Support

Desirable:

• Experience in fertility or reproductive medicine.

Working Conditions:

• May occasionally be asked to work in other Dallas IVF locations to cover clinic needs
• Weekend rotations will be in Frisco
• Exposure to emotionally sensitive conversations and situations.
• Requirement to provide safe care within a busy, time-sensitive clinical environment.