Receptionist/Administrative Assistant

Overview
We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is essential in maintaining smooth office operations, providing exceptional customer service, and supporting various administrative functions. The ideal candidate will be detail-oriented, tech-savvy, and capable of managing multiple tasks efficiently in a fast-paced environment. Bilingual skills are a plus, as well as experience with office management and clerical duties.

Duties

• Greet visitors and clients at the front desk with professionalism and courtesy
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately
• Schedule appointments, manage calendars, and coordinate meetings using Google Workspace and Microsoft Office tools
• Handle data entry, filing, and document proofreading to ensure accuracy and organization
• Maintain office supplies inventory and place orders as needed
• Assist with bookkeeping tasks using QuickBooks or similar software
• Provide customer support via phone, email, or in person, ensuring excellent service standards
• Support office management tasks such as organizing files, preparing reports, and managing correspondence
• Perform clerical duties including typing, photocopying, and maintaining records with high attention to detail

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong computer literacy and familiarity with office management software such as QuickBooks
• Excellent organizational skills with the ability to multitask effectively
• Exceptional phone etiquette and customer service skills
• Bilingual communication skills are preferred to assist diverse clients and staff
• Experience with front desk operations, data entry, filing, and proofreading
• Knowledge of medical or dental receptionist procedures is a plus
• Personal assistant or administrative experience demonstrating strong organizational abilities
• Time management skills to prioritize tasks efficiently in a busy environment
• Ability to handle confidential information discreetly and professionally

Pay: $ $13.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person