Office Administrative Assistant/PCA

Job Summary
We are seeking a highly organized and professional Office Administrative Assistant to support our daily operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. This role involves managing front desk duties, handling correspondence, and providing exceptional customer service to ensure smooth office functioning. The position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and courtesy
• Answer multi-line phone systems efficiently, providing excellent customer support and support to internal teams
• Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to maintain accurate records
• Handle correspondence via email, phone, and mail while maintaining confidentiality
• Assist with bookkeeping tasks using QuickBooks or similar software
• Support office management tasks such as supply ordering, inventory tracking, and office organization
• Provide administrative support including typing, document preparation, and managing office communications
• Maintain a professional appearance at the front desk and ensure proper phone etiquette at all times
• Support personal assistant duties as needed, including calendar management and travel arrangements

Experience

• Previous office experience in administrative or clerical roles preferred
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Strong organizational skills with the ability to multitask effectively
• Excellent written and verbal communication skills; bilingual abilities are a plus
• Proven ability to handle customer service interactions professionally and courteously
• Knowledge of medical receptionist duties is beneficial
• Proficient in data entry, proofreading, filing, and maintaining accurate records
• Ability to manage time efficiently in a fast-paced environment

This position is integral to maintaining efficient office operations and delivering outstanding support to clients and staff. We value candidates who are detail-oriented, proactive, and committed to providing exceptional administrative assistance.

Pay: $ $17.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• Flexible schedule

Work Location: In person