Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily office operations, ensuring smooth communication, and providing exceptional customer service. This position requires a proactive individual who can manage multiple tasks efficiently while maintaining a professional demeanor.

MUST SPEAK SPANISH AND ENGLISH

Responsibilities

• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
• Operate multi-line phone systems to answer calls, direct inquiries, and provide customer support.
• Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date in our systems.
• Maintain organized filing systems for documents and records, both physical and digital.
• Assist with calendar management, scheduling appointments, and coordinating meetings as needed.
• Provide clerical support including typing documents, proofreading materials, and preparing reports.
• Utilize Microsoft Office Suite and Google Workspace for various administrative tasks.
• Support bookkeeping activities using QuickBooks or similar software as required.
• Collaborate with team members to enhance office management processes and improve workflow efficiency.
• Create daily call list by scouting new prospects in our local market.

Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong organizational skills with the ability to manage time effectively and prioritize tasks.
• Excellent phone etiquette and customer service skills to handle inquiries professionally.
• Bilingual abilities are a plus for effective communication with diverse clients.
• Previous experience as a dental receptionist or medical receptionist is advantageous.
• Familiarity with multi-line phone systems and front desk operations is preferred.
• Strong typing skills with attention to detail for accurate data entry and proofreading tasks.
• Experience in office management or administrative roles is highly valued.
• Ability to work independently as well as part of a team in a fast-paced environment. Join us as an Administrative Assistant where you will contribute significantly to our operational success while developing your skills in a supportive environment

Job Types: Full-time, Part-time

Pay: $ $21.00 per hour

Work Location: In person