Proposal Specialist

Join Dillon Consulting Limited as a Proposal Specialist in our Business Development and Sales (BDAS) group. We’re seeking highly motivated, detail‑oriented professionals to help deliver winning proposals across Canada.

The role is part of a new approach to managing proposal sales operations. Responsibilities centre around proposal development, execution, and cross‑functional collaboration.

• Prepare professionally written, client‑focused responses to proposal documents that are compliant, concise, and accurate.
• Own the end‑to‑end proposal development and submission process, coaching technical content authors and submission managers to improve quality and win rates.
• Leverage AI and proposal management software to create and polish submissions.
• Collaborate with Business Development, Sales, Marketing, and Graphics to develop persuasive, on‑brand proposals.
• Coordinate kick‑off and other cross‑functional meetings, develop detailed action plans and schedules based on deadlines.
• Apply project‑management skills to define and manage the proposal response process, section assignments, and review schedules to meet internal deadlines.
• Manage coordination with internal/external resources (editing, formatting, printing, distribution) for final delivery.
• Supervise a proposal coordinator within the same Business Unit, providing guidance and workload oversight.
• Support continuous business and proposal development improvements.

• Commit to ongoing self‑development and professional growth.

• Minimum five years of experience preparing proposals and tender submissions.
• Post-secondary education in administration, marketing, business, communications or a related field.
• Experience with AI tools and proposal management software is an asset.

• Advanced skills in Microsoft Word and large, complex document formatting.
• Proficient in Microsoft Excel.
• Strong business writing, editing, and communication abilities.
• Aptitude for formatting, editing, layout, and unifying written content.
• Excellent attention to detail, accuracy, and quality focus.
• Understanding of basic financial terms, budgets, and schedules (e.g., Gantt charts).
• Strong interpersonal, organizational, and time‑management skills for fast‑paced environments.
• Experience in a professional services consulting firm (environmental/engineering/planning) is an asset.
• Experience with proposal management software platforms is an asset.
• Experience with Adobe Creative Suite (InDesign, Illustrator, Photoshop), Microsoft Project, and PowerPoint is an asset.
• APMP certification is an asset.

Dillon is a Canadian, employee‑owned consulting firm specializing in planning, engineering, environmental science, and management. We focus on socially important projects, technological innovation, and continuous growth.

• Reliability – act on words to build trust.
• Achievement – deliver results.
• Continuous development – learn, adapt, grow.
• Creativity – discover new possibilities.
• Courage – take meaningful action, even when hard.
• Inclusiveness – foster belonging through diversity.

• Employee share purchase plan – 100% employee‑owned, share ownership open to all full‑time employees.
• Competitive compensation package.
• Comprehensive health benefits.
• Generous retirement savings plan.
• Student loan repayment assistance with employer matching.
• Flexible work hours and hybrid work arrangement options.
• Learning and development opportunities through coaching, mentoring, and internal knowledge sharing.
• Focus on innovation – proactive adoption of new solutions.
• Employee and Family Assistance Program (EFAP) – online resources and tools for well‑being.
• Wellness subsidy – gym membership, yoga, dance, and other health activities.

With over 20 offices and more than 1,000 employees across Canada, Dillon offers a wide range of services related to building, infrastructure, environmental protection, and community development. The firm has operated for more than 75 years, has been named Canada’s Best Managed Company for 18 consecutive years, and holds Platinum Club status.

Prospective employees must fully align with Dillon’s commitment to Health & Safety, engaging actively with our processes and reporting hazards.

Dillon is committed to equity, inclusiveness, and diversity. We encourage applicants to request accommodations during the interview process.

Associate

Full‑time

Other

Business Consulting and Services

Sign in to receive alerts for “Proposal Specialist” roles.

Referrals increase your chances of interviewing at Dillon Consulting Limited by 2x.