Sales Support Coordinator

Join our dynamic Industrial Brokerage team as a Sales Support Coordinator! This role is ideal for a high-energy, self-motivated individual eager to learn and grow. You will provide advanced administrative, operational, research, and executive support, ensuring the team’s efficiency and success in a fast-paced, high-performance environment. The Sales Support Coordinator should regularly exercise confidentiality, discretion and independent judgement.

• Assist in the development and management of listing documentation, offers, RFIs, RFPs, BOVs, and deal records
• Prepare and process documents for electronic signature (Docusign)
• Track deal flow, critical dates, and maintain CRM databases
• Coordinate with research teams for market surveys and leverage internal tools for sourcing opportunities
• Support client reporting and ensure compliance with FINTRAC and other regulatory requirements
• Interface with sales professionals, researchers and clients regarding administrative and marketing requirements and to gather necessary data.
• Ensure the accurate and timely dissemination of marketing materials
• Responsible for all administrative and marketing tasks involving the professional
• Assist with marketing campaigns, prepare property brochures, and distribute materials
• Maintain a positive, proactive presence as the first point of contact for internal and external stakeholders

• Manage complex calendars, schedule meetings, tours, and coordinate travel arrangements for team leaders
• Prepare agendas, record meeting minutes, and follow up on action items
• Handle confidential communications, screen calls, and route correspondence
• Organize and maintain digital and physical filing systems
• Support expense tracking and invoice processing
• Keep the sales professional and team organized, and arrange meetings, presentations and functions, as required
• Suggest process improvements and contribute to team efficiency
• Adapt to changing priorities and multi-task in a fast-paced environment

• Ability to work independently with little supervision
• Excellent written and verbal communication skills with attention to detail
• Individual should be organized, highly motivated, and have the ability to take initiative
• Ability to work well under pressure while maintaining a friendly and positive attitude
• Ability to manage multiple projects and deadlines
• Attention to detail, adaptability, and ability to multi-task
• Technical proficiency in Microsoft Office Suite, CRM systems, and document management tools
• University or College education preferred

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.