Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team This vital role combines front desk responsibilities with comprehensive administrative support, ensuring our office runs smoothly and efficiently. If you thrive in a fast-paced environment, excel at multitasking, and enjoy providing exceptional customer service, this opportunity is perfect for you. Join us and be the friendly face that welcomes visitors and the reliable support that keeps our operations on track

Duties

• Greet visitors, clients, and vendors warmly, creating a welcoming atmosphere at the front desk
• Manage multi-line phone systems, answer inquiries promptly, and direct calls appropriately
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office software with accuracy and efficiency
• Schedule appointments, manage calendars, and coordinate meetings for staff and executives
• Assist with basic bookkeeping using QuickBooks or similar accounting software to support office financial tasks
• Support office management activities such as supply inventory, ordering materials, and maintaining equipment

Requirements

• Proven experience in an office environment or as a receptionist with clerical responsibilities
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Excellent organizational skills with keen attention to detail and proofreading abilities
• Exceptional customer service skills paired with professional phone etiquette and communication skills
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience with office management tasks such as filing, calendar management, and personal assistant duties preferred
• Knowledge of medical or dental receptionist procedures is a plus but not required
• Ability to handle multiple priorities efficiently while maintaining a positive attitude

Join us in creating a vibrant workplace where your organizational talents shine We value proactive individuals who are eager to contribute to a professional environment built on teamwork, efficiency, and excellent service. This paid position offers an engaging opportunity to develop your administrative skills while supporting our mission of delivering outstanding client experiences.

Job Type: Full-time

Pay: $ $26.98 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person